Apology for Late Response Email

Most of the candidates are required to send their job applications through email nowadays and the organizations send their response in less than a week in most cases. You are informed of the required documents or the decision of the company in the response but sometimes there is a delay from even some of the best companies.

You should send an email for apology to the applicant in this case. The first paragraph should have the apology from the company and the dates on which the application was sent. The second paragraph should have the reason for the late response and the concluding text should have the details of the email you are sending.


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    Sample Apology for Late Response Email

    To: DavidSullivan@hotmail.com
    Subject:  Apology for Late Response

    Respected Sir,

    I am writing this email in reference to the Job Application you submitted for the position of Marketing Manager at our company, Sun Enterprises. I would like to apologize for the late response for your application. You submitted the documents on April 15, 2012, and it has been more than two weeks. We had promised to get back to you in a week’s time.

    I would sincerely like to apologize for the late response from our company could not reply to your application as promised. The main reason for the delay was that our local office was being shifted to another location in this time period and our staff had too much work to look after.

    However, we are not taking it as an excuse and we would once again like to apologize for the late response we are giving. I would like to state that the email has a letter attached to it which is basically the call for the first interview. It also has the list of documents you need to bring with you on the day of the interview.

    We would like to thank you for the cooperation and are once again sorry for what has been done.

    With regards,

    Daniel Craig
    Director Human Resource
    Sun Enterprises

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    Template of Apology for Late Response Email

    To: [Email address of Recipient]
    Subject:  [Subject of the Email]

    Respected [Recipients Name],

    I would like to sincerely apologize for the delay in response for the application you sent us on ___________. The company is sorry for the three week delay in the response to your application as it had promised to get back to you in ________ days.

    It is stated that the list of required documents has been attached with the email. Kindly go through the list and send us the required items.

    With regards,

    [Sender’s Name]
    [Sender’s Title]
    [Name of Organization]

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