If you are working as a communication officer or coordinator in some organisation then it is your responsibility to keep all team members updated about the current happenings. If the company is planning an event then you will have to notify all the relevant persons beforehand. The best method is to send an invitational email.
However, you will have to be very professional and courteous at the same time as you do not have any personal relation with anyone. However, you are supposed to make your guests believe that their presence will add to the particular event. To do that, you will have to keep a couple of important things in mind.
First, make sure you are sending the email to the right addresses then mention the subject to lock their attention immediately.
Give suitable salutation and then start your email by providing them the necessary information about the event. Make sure you are putting correct time, date and venue of the event.
In the second paragraph, you will mention the purpose of this event and describe how important this gathering is. You may include some directions for the guests if required.
Last but not least, you should provide contact numbers in case someone has any questions regarding this event.
Conclude your email with the proper closing followed by your name and other necessary details.