Business meetings are a common part of any organisation’s work. Issues of importance are discussed in these meetings and negotiations and crucial matters are settled.
In order to have a meeting, an invite must first be sent to the party one wishes to meet. Traditionally this would have been done via post. With the advent of technology, faxes were the faster mode of communication.
However, with the advent of the internet, a lot of the companies now rely primarily on emails to communicate with their vendors and clients. An invitation to a counterpart for a meeting via email is nothing unusual and many companies follow the procedure as it is fast, cost effective and has a permanent record as well.
Writing an business meeting invitation email has a few important aspects that one should keep in mind while composing it as written communication is the first thing that makes or breaks the impression and caution has to be exercised.
Start the email with salutations and invite the counterparts to the meeting. Express your gratitude briefly for your business relationship.
In the second paragraph, shed more light on the current business relationship and how much you value working with the other organisation. Also let them know that they are important for your organisation and how you would like them to attend the meeting.
In the last paragraph, thank them once again and show hope that you will soon be meeting them at the event or meeting that is to take place.