With the advent of the internet, a lot of the companies now rely primarily on emails to communicate with their vendors and clients. Sending an invitation for a meeting via email is nothing unusual and many companies use this method as it is fast, cost effective and is easy to keep track of and record.
Typically senior officials send a memo to the HR department, which then rolls out these invitations on behalf of the organization. If you are expected to send out meeting invitation emails, you can refer to the tips, sample and template in this guide.
Tips for Writing a Business Meeting Invitation Email
- Stick to the point and keep the email concise
- Maintain a strictly professional tone for all official communication
- Give complete details, including the date, time and venue for the meeting
- Double check all the facts to make sure there are no mistakes
- Ask for confirmations ahead of the meeting so you can organize everything
- Invite questions and queries before signing off
- If possible, use an official email template for the invitations