Donation Thank You Letter

A thank you letter in response to a donation is recommended to inspire the donor and show your gratitude for the kind contribution. It is also a great opportunity for you to share your or your organization’s plans for using the money and giving the donor the assurance that it will be put to good use.

Like any other thank you letter, your tone and language matters here as you aim to convey your gratitude along with a message.

Tips for Writing a Donation Thank You Letter

  • Start by thanking the donor for the contribution
  • Be specific as to how you intend to use the donation
  • Share how the donor’s contribution will benefit a cause
  • Offer something if possible – can be a free ticket or a memento
  • Sign the letter and send it in an official capacity


  • 1

    Sample of a Donation Thank You Letter

    Mr. George Wilson
    Exact Pipes Limited
    24 Federal Avenue
    George Street
    London, UK
    EC1 2BR

    January 07, 2013,

    Dear Mr. Wilson,

    It is with gratitude that I write this letter to thank you for your kind gesture and contribution to our cause. As you already know, we work towards the rehabilitation of missing children, providing homes, education and teaching them life skills so that they are able to walk with the rest of us.

    Your contribution for Save the Missing Children will be used to rent out a new building in the vicinity of our existing housing unit and should be sufficient for the next 6 months. During this time, we estimate to house at least 35 more missing children, which is no small achievement.

    Over the years, our mission has seen ups and downs, but it is due to the generosity of supporters and donors like you that we continue to move ahead and serve.

    I would also like to take this opportunity to invite you for a dance competition we will be having this weekend for our housed children. We will be honored by your attendance. Kindly write back to let us know if you are interested and we will arrange the rest for you.

    Once again, our whole team thanks you and sends you the best of wishes.

    Looking forward to seeing you at the event.


    Ms. Katherine George
    MD Save the Missing Children
    1/11 30 Wilson Street
    Washington Street
    London, UK
    WC1 5Jk

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    Template of a Donation Thank You Letter

    (Name of Person)
    (Company/Organisation Name)
    (Address House No)
    (City, Country)


    Dear Mr/Ms. (Last name of donor),

    Our whole team at (Your organization’s name) thanks you for your kind and generous donation of (Donation amount if appropriate) to our cause. (Your organization’s name) works for the (your cause) and ensures (your mission).

    Your donation will be used to (your intended use of the money) and will be a great benefit for (benefit from donation).

    I would also like to (Invite you/present you with) (event/ticket/certificate/memento) for your generous support. Please consider it a token of our gratitude.

    We wouldn’t be able to continue with our mission without the support of people like you. Thank you once again.


    (Your Name)
    (Your Organisation Name)
    (Address... Place No.)
    (City, Country)
    (Postal Code)

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