Effective Resignation Email

When writing an effective resignation email, you need to take care of few things. You cannot just inform the company that you are leaving. In fact, you have to provide them the reason for your resignation.

In the first paragraph of the email, you inform your manager or any particular department about your plan to resign from your position at the company, along with the reason.

Next, you can explain how the company benefited you during your tenure at the organisation.

Lastly, you can end the email by wishing the company best of luck.


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    Sample of Effective Resignation Email

    To: s.marsh@alphatechnologies.com
    Subject: Resignation as Assistant IT Manager

    Dear Sir,

    Please take this email as my resignation from the post of Assistant IT Manager at Alpha Technologies, as I am moving to Oklahoma next month, along with my family. It was never an easy decision to make, however, I have to move along with my family, which I cannot avoid.

    I will serve my transition period at the company till July 10, 2013, and during this period, if you need any assistance on any project, do let me know.

    I really enjoyed working at the Alpha technologies and wish the company best of luck for all its future endeavours.


    Nancy Lopez
    Assistant IT Manager
    Alpha Technologies

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    Template of Effective Resignation Email

    To: [Recipient’s email]
    Subject: [Subject of the email]

    Dear Sir,

    This email is to formally resign from the position of [Your Designation] at the [Company Name], after I received a better position at [Company Name], which I feel will greatly help me in progression in the field of [Your line of field]. I will leave the company on [Date], and will certainly complete my clearance period of [Notice Period].

    I really did not want to leave my position at the [Company Name], due to my attachment with the company and my coworkers. I hope you understand that there come times when you have to make difficult decisions in order to make progress in your career. This is what influenced me to do the same.

    I would like to mention the quality of work experience that I gained at the [Company Name], especially due to your efforts on developing my skills over the last [Number of years] years. There is no doubt that I have learned a lot from this company and from my colleague.

    Please do let me know if I may be of any assistance to your during my transition period at [Company Name].

    Thanking you,

    [Your Name]
    [Your Designation]
    [Company Name]

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