Employment Contract Termination Letter

Organisations sometimes have to let go of their employees for many reasons. This could be because of company’s financial situation not allowing a large pool of workers or someone performing on a less than expected level. There are also cases where the employees are involved in embezzlement which generally ends up with immediate termination.

There can be a bunch of other reasons. However, it is not a pleasant event and one that must be dealt with, with a lot of care. It should be made sure that a letter explaining termination of an employee’s contract is professionally written and appropriate language is used.

Instructions

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    Sample Employment Contract Termination Letter

    January 9th, 2013

    Mr. John Spavlik

    445 Logger Court

    Silver Spring, Maryland 20906

    Termination of your employment by reason of poor performance

    Dear John,

    This letter is about our earlier discussion today and your employment with Melville Corporation is being terminated immediately due to consistently poor performance.

    You will be paid one month’s severance pay as per the policy of Melville Corporation. You will be required to fill the release of claims document.

    You can pick your weekly pay from the reception on Friday or it can be mailed to you, depending on your choice. You will receive the details of the benefits you are entitled to, as per the policy of Melville Corporation.  You will be informed about your status of the continued health group coverage.

    Do keep us to date with your address so that you can receive your W-2 form from the company at the end of the year.

    If you need any assistance regarding any of the above mentioned issues or regarding any other issue, please do let us know and we will help you in the transition phase.

    Regards,

    Myron Byrd

    Regional Manager

    Melville Corporation

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    Template of Employment Contract Termination Letter

    Date

    Employees Name

    Employee Address

    Reason for Termination

    Dear (Employees Name)

    This letter is intimate you that your contract with the company has been terminated as per our discussion about you recent performance at (companies name).

    You will be paid one month’s severance pay as per the policy of Melville Corporation. You will be required to fill the release of claims document and submit (items belonging to the office such as lap top, security clearance cards, etc).

    You can pick your weekly pay from the reception on (pay day and date) or it can be mailed to you, depending on your choice. You will receive the details of the benefits you are entitled to, as per the policy of (Organisation’s name).

    Do keep us to date with your address so that you can receive your W-2 form from the company at the end of the year.

    If you need any assistance, please contact (HR personnel’s name and number). We wish you all the best in your future endeavours.

    Regards,

    Owner or HR Personnel or Terminating Officer’s name

    Post of the Terminating Officer

    Organisation’s Name

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