Events are a great way to connect with people and grow your professional network. Formal dinners, get-togethers, charity events, award ceremonies, they are all a normal part of professional life and people make time for such events.
However, things don’t always go to plan, and managing such events is never easy. If you are in charge of management, you will need to ensure that the date, venue, timings and arrangements are in order. If something uncontrollable gets in the way though, you will need to send prompt event cancellation letters and follow up to make sure everyone received them.
Having to cancel an event is disappointing as it is, but you will be making it worse if you don’t notify the invitees of the cancellation. In this guide we will show you how to write an event cancellation letter and also provide a sample and a template for reference.
Tips for Writing an Event Cancellation Letter
- Keep the letter concise and clearly communicate the cancellation
- Identify the event being cancelled so people know which one you are referring to
- Give a reason for the cancellation
- Share a new date or tentative schedule for the event in the future
- Apologize to the invitees