Exit interview email is usually written by a human resource manager to an employee who wants to quit the organisation. The purpose of the exit interview email is to know the reasons that forced the employee to leave the company. It helps in improving the working environment within the organisation.
In the opening paragraph, you should mention that the exit interview of the employee has been scheduled. Mention the exact date and time of the exit interview and also include the name of the official who will conduct the exit interview.
In the second paragraph, you need to ask the reasons why the employee wants to quit the organisation. The purpose of asking this question is to eliminate those things that are of concern to the employees and to improve the working environment.
In the final paragraph, you should mention that you want to discuss the working conditions with the employee, who has already resigned. Also mention that the suggestions of the employee will help in the improvement of the organisation in an effective manner.