Writing a goodbye letter to co-workers is a respectful way to head off from an organization where you have been working. It is better to keep the letter formal and to the point.
Opening salutation: If your letter is to the entire office or department, use some very generic terms like “Dear Friends,” “Dear Colleagues” or "To the employees at ______" etc for the opening salutation.
Announcement: In the opening paragraph, put in concise and formal words to announce that you are leaving the organization and mention your official last day with your co-workers. Moreover, write about your sad feeling over leaving the organization and co-workers. There is no need to mention the reason behind your departure from the organization as your co-workers might be aware to the situation in advance.
Gratitude and Memories: Use the second paragraph of the letter to show your gratitude and to recall all the warmhearted memories that you spent with your co-workers. Leaving the office doesn’t mean to be sad, so mention something that can make them feel proud for being there for you as good colleague and the thing that can bring smile to their face. Keep this paragraph a very generic one.
Contact Information: Conclude the letter in the third paragraph with a hope that you will be able to keep in touch with your co-worker. Mention your personal contact information, including your phone number or email address.
Close: End the letter with something like “Sincerely,” “Yours Faithfully,” “Yours Truly" or simply your handwritten signature followed by your typed name.
Sample of Goodbye Letter to Co Workers
Customer Relationship Officer,
ABC Private Limited,
2223 Afro Avenue,
San Francisco – 12321
January 8, 2013
As much as people joke (and are serious) about leaving their job, I never thought that the day I would be doing the same would come so soon. I would like to take this opportunity to thank all my sincere colleagues for everything they’ve for me and making my tenure with ABC Private Limited a memorable one. January 10, 2013 will be my last working day in this organization.
The three year’s tenure that I spent among you people was the most excellent period of my career so far. I am grateful to all of you for all your help, support and supervision like true friends. I learned a great deal among all of you and I am sure I will remain in contact with you all for a long time. I can only wish that my new company will give me such rewarding experiences and supportive friends like ABC Private Limited.
I would like to wish you and the company all the very best of luck for the future. Please do not hesitate to contact me at 0033-3383383 or email me at firstname.lastname@example.org.
Template of Goodbye Letter to Co Workers
Dear Colleagues / Friends,
As majority of you have already heard, I leaving this organization due to some personal reasons. [Mention the date] will be my last day of work at [Write the name of the company that you are leaving].
My [Mention your tenure’s time period] tenure among you people was truly amazing. I have enjoyed every moment here at [Mention the name of the company that you are planning to leave] and I have learned a lot from you all. My achievements in this organization were not possible without your guidance, support, encouragement and care. I will remember all of you in my prayers and hope you do the same. Smile everyday and live every one like it’s your last.
I would love to remain in contact with great friends like you all. Please do not hesitate to contact me at [Mention your phone number] or email me at [mention your email address].
[Your Handwritten Signature]
[Write your Name]