Reason behind the event
Examine in detail the real purpose of the event. Mull about what you want to do at the event and how you want people to feel about the ceremony. Ponder celebrating milestones like birthdays and anniversaries at the event. This can help you get a clean concentration on the event’s aims and objectives. Think about people’s satisfaction before you plan. Also analyze what the guests will like as in entertainment, music, prizes and theme.
Set a budget
Find the budget. You should be aware of how much money you can spend on the event, if it is only up to you. Coordinating an event for a third party needs careful analysis of how much cash is available to spend. For certain events, companies and organisations give you a budget and coordinators are expected to work within that limit. Determine how many people will come to the event and estimate a particular figure. Think about places, entertainment, drinks and foods when setting a budget.
Decide location and entertainment
Choose a place. Put together a list of prospective locations. Mail a Request for Proposal to the sales department for the venues. Define the event requirements like date, amount of people, food and drink needs and the kind of space wanted. Choose three different places and arrange a meeting to check out the locations and talk with the event organiser.
See the overall ambiance of the space, nearness to public transportation or parking area, behaviour of the staff, size of the place and flooring if there will be dancing. Select the place that meets the criteria of your event needs. Finalise a written contract with full details included. Moreover, set out the kind of entertainment you want the guests to enjoy.