Usually the IT professionals do the job of replacing the toner cartridges in the office. Like other mechanical and electrical devices, computer printers also require timely maintenance to ensure quality. If you are in charge of this job, people are likely to forward complaints to you. Be sure to follow all the instructions given by the manufacturer of the printer to properly change the toner cartridge without causing any damage to the equipment.
For an average user looking to get the most out of his printer at home, things become slightly more complicated. Number of prints being done, quantity of colour prints, quantity of black and white prints, quality of printing begin performed and the number of pages used for printing usually determines when the toner cartridge needs to be replaced. It is recommended to examine your printer toner cartridge every two weeks to avoid running out of ink.
Black toner cartridges are low in quality and they must be replaced more frequently than colour cartridges. Some high tech and commercial printers can even tell when a toner needs to be replaced by calculating the total amount of pages printed by the cartridge. However, this can also cause you to waste toner cartridge that can still print some pages. The best way to find out if the toner cartridge needs replacing is studying the quality of prints. Poor quality printouts are reprinted as they are not clear.
For more information about a toner cartridge, it is advised to read tips provided in printer’s documentation that will help you learn how and when to replace the toner cartridge. Some offices had developed their own policies regarding when the cartridge must be replaced. However, if you are an individual user, making the decision is entire up to you. Rely on visual inspection of the printed pages if you are using printer at home.