How to Write a Letter Explaining Employee Confrontation

An employee confrontation letter is written when a particular incident takes place in the workplace and the manager has to know about it. For instance if two employees were involved in a brawl and the manager needs to know what happened, they two of them will have to write a letter to the manager in order to explain the full situation to him/her.

While writing the letter you need to make sure that you explain the whole incident in detail and give your point of view regarding everything. Moreover, you have to maintain a formal and professional tone since you are writing to the letter to your senior.

If you want to learn how to write a letter explaining employee confrontation, simply scroll down and learn with the help of the template and sample which we have provided.

Tips to Write Letter Explaining Employee Confrontation

  • Write about the incident in detail
  • Maintain a respect barrier
  • Use a formal and professional tone
  • Use names in order to elaborate the story
  • Be honest


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    Sample of a letter explaining employee confrontation

    December 11, 2013

    Beetle Road
    1420 Mustang Avenue
    Liberty Plaza, CA 8098

    Letter regarding the employee confrontation on December 10, 2013

    Respected Sir,

    I am writing this letter to you in order to give you the details of the confrontation at work between me and Harris on December 10, 2013 which happened in plain view of most of our fellow colleagues. As you know that Elton John and me have been working together in this company for many years due to which we have always had a good relationship. However, since my promotion, Elton has been acting very strangely.

    Yesterday, as I was about to pack my belongings, Elton approached me with a cup of hot coffee and threw it on my 400 $ Armani T-shirt which my girlfriend had given to me on my birthday. Though he made it look like an accident, it was not as Elton meant it. Naturally, I was very angry and I confronted him right away in front of Edmond and Wayne who later on admitted that Elton had done it on purpose.

    As I confronted Elton, he threw a punch at me which I took like a man and retaliated by using a stapler nearby with which I tried to pin his ears with. However, it was not remotely possible and I ended up bruising his jaw instead. Wayne and Lil Kim, aware of what could have happened later on, broke up the fight and separated us. Before leaving, Elton said, “that’s for stealing my girl”. Sir, Elton’s ex-girlfriend is my girlfriend now and she left him and not the other way around which is the main reason why he has been trying to get back at me for days.

    Respected Sir, I believe in keeping my professional life far away from my domestic life. This is the reason why that despite my differences with Elton, I was always there to help him out whenever the need arose. However, our actions disturbed the office’s decorum and I will accept any punishment that I receive even if it means me clearing out my desk which is not a problem since I was going to resign anyway.

    Thanking you in advance for your kind consideration.

    Yours’ Sincerely,

    Joey Barton,
    Senior advisor,
    Platinum Records.

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    Template for employee confrontation letter



    Letter regarding the employee confrontation on (Date)

    Respected Sir/Madam,

    The letter that I have written to you is to explain the confrontation between me and (name of the other person) on (date).

    The reason why the two of us were involved in this confrontation was (write reason).

    I keep my professional and domestic life separate but am willing to face the consequences although I apologize and will make sure that nothing of this sort happens in the future.

    Thanking you.


    (Your Name),
    (Company name)

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