Writing a Receipt Acknowledgement Letter

Confirmation or acknowledgement of receipt is very important, and often mandatory in business transactions. If you have ordered certain material, products or anything else from another party, it is not just polite but also practical to acknowledge receipt of said items.

Similarly, if you are working in an organization and request documents or files from another department you should acknowledge receipt so the other person knows you got what you requested.

Here we will show you how to write a receipt acknowledgement letter and also provide a sample and a template for your reference.

Tips for Writing a Receipt Acknowledgement Letter

  • Keep the letter short and stick to the point
  • The purpose of the letter is to confirm that you have received what you requested
  • It is a good idea to list or clarify the details of items you received
  • If more supplies or items are expected, you can remind the other party in the letter
  • Invite queries or questions for clarification if any
  • Sign the letter in the end

Instructions

  • 1

    Sample of a Receipt Acknowledgement Letter


    To:
    Mr. Jonathan Rhys
    Granite Construction Suppliers
    1903 Industrial area
    Colorado Springs
    May 14, 2014

    Dear Mr. Rhys,

    I am writing this letter to inform you that the construction material we requested from your company has been received at our Denver office.

    The truck arrived on May 13, 2014, and after an inventory, here is the list of material we received:

    Bricks – 3000 pieces
    Sand – 100 bags
    Gravel – 60 bags
    Cement – 30 bags

    On the next delivery, due to be received on May 16, 2014, we are expecting the following:

    Bricks – 2000 pieces
    Sand – 70 bags
    Graven – 50 bags
    Cement – 20 bags

    Your due payment was transferred to your account today, and you shall receive it by the end of the day or tomorrow.

    Kindly let me know if there are any concerns.

    Regards,

    Sam Williams
    Good Construction Co.
    Denver, Colorado

  • 2

    Template of a Receipt Acknowledgement Letter


    To:
    (Recipient’s name)
    (Company/Organization)
    (Address)
    (Date)

    Dear Mr./Ms. (Recipient’s name),

    I am writing to confirm receipt of the (order we placed with your organization/documents I requested) on (Date of order/request). The (Material/items/products/documents) were received (at our (Location of office)) on (Date of receipt).

    As per (our/my) records, the following (Material/items/products/documents) were received:

    (Number of items/products)
    (Details of material)
    (Details of documents/files)

    Kindly (send over/dispatch) (If more are pending) the following at your earliest:

    (Details of other items/products to be received)
    (Details of material to be received)
    (Details of documents/files)

    I will need these by (Date when items required).

    Please let me know if there is any confusion or if you have any questions.

    Regards,

    (Your name)
    (Your organization)
    (Date)

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