Renting an apartment or house in any city requires that a contractual agreement be created. This agreement defines many aspects of the relationship between the landlord and the renter. In most cases it does not mention that when a renter has completed the lease terms, they need to inform the land lord in writing about their departure. This accommodation leave letter is written usually 30 days before conclusion of the lease and defines how and when the renter will leave. It should also mention reason for leaving, return of deposit and utilities. If you need to write a accommodation leave letter, follow the guide below to create one for yourself.
When addressing the letter, add the landlord's complete name and the address that they used on the lease agreement.
When adding your own details, make use that you use the exact same ones you used on the contract. Full name and address are a required.
This is an important piece of accommodation leave letter and is required because it can be later used to prove that the landlord was informed before hand about your intentions of moving out.
This is a formal letter, so you must use the correct honorary and last name of the landlord.
In the first few lines of the letter, you should mention your intention to leave the apartment or house. Also add the exact date that you will be leaving.
Reason for leaving
This is your chance to let the landlord know why you are leaving. You could be leaving for any number of reasons and its best to let the owner of the property know in writing.
When you signed the contract, a security deposit was paid. When you leave, the deposit is returned usually with in 30 to 60 days. Make sure to mention this in the letter and the exact amount that needs to be returned. Schedule a walk through so that you will not have any surprises when you get your deposit back.
When leaving a rented property it is your responsibility to pay all utility bills in full. Make sure to do so and mention to the landlord in the letter whether you will disconnect utilities or move them to the name of the next renter.
Finish off your letter by thanking the landlord and adding your signature and name