How to Write an Application Acceptance Letter

Normally, an application is written by someone when he or she needs some kind of an approval on something. If the application gets accepted, an appropriate Application Acceptance Letter is sent to the applicant that acknowledges the receipt of the application letter. Besides, it provides assurance to the applicant that his/her application is likely to be considered with a positive outcome. The letter has to be brief and to the point so as to make the recipient feel that his application has made a good impression. At the same time, the acceptance letter can also prove to be a nice gesture and contributes big time in creating good image of the organization.

Instructions

  • 1

    Getting Started: Sender’s Information

    Since this is a formal letter so it is also started with the sender’s information at the top left. The sender mentions his name, designation, company’s address and other important contact details in the way as follows:
    (Sender’s Name)
    (Designation)
    (Name of Organization)
    (Address of the Organization)
    (City & Zip Code)
    (Phone Number)

  • 2

    Date

    Date is mentioned after the sender’s information with one line space from the top in the format DD/MM/YY. It is the one on which the letter is written.

  • 3

    Applicant’s Information

    Again with one line space from the top, the applicant’s information is entered in very much the same way as the sender’s information but with some necessary changes.
    (Applicant or Recipient’s Name)
    (Address)
    (City & Zip Code)
    (Contact Number)

  • 4

    Salutation

    The applicant is addressed in this step with Dear Mr. /Ms. /Mrs. with preferably last name. Some senders may also address using the full name of the recipient.

  • 5

    Body of the letter

    The main body of this acceptance letter also composed of two to three paragraphs. The first paragraph should immediately inform the reader about acceptance of the application along with any reasons pertaining to acceptance. The second paragraph should be having some appreciation for the reader so as to make him/her feel honoured. Finally, there should be some directions and suggestions for any future correspondence.

  • 6

    Conclusion

    The conclusion of this letter is very much the same like other formal letters. One or two courteous sentences are written to end the letter in a professional way.

  • 7

    Valediction

    The sender after writing the concluding sentence mentions an appropriate valediction such as Yours Truly, Your Faithfully or simply Regards.

  • 8

    Sender’s Signature

    The sender signs the letter in the very end. The signatures are followed by name, designation and address of the organization often with company stamp.

  • 9

    Sample Application Acceptance Letter

    Michael William
    Branch Manger
    Bank of America
    1800 JFK Blvd
    Philadelphia, PA
    (800) 422-1088

    April 5, 2012

    Samantha Richards
    3212 Chestnut Street
    Philadelphia, PA
    (215) 222-2139

    Dear Ms. Richards,

    This letter is in reference to your application received on 23rd March, 2012. On behalf of The Bank of America, I am pleased to inform you that your application for personal loan of amount $50,000 has been accepted. Your excellent credit history as well as the score facilitated the decision along with all the documents and details that you provided with the application.
    It is worth-mentioning here that you happen to be our regular customer from quite some time and we always look forward to help our valued customers if there is any financial need.

    Nevertheless, so you requested to visit our branch office at the earliest possible to complete some paper work so that your loan could be processed. If there is a query please free to contact me on the number listed.
    We look forward for your cooperation and aim to serve you in the best possible way.

    Yours Truly,

    Michael William
    Branch Manager
    Bank of America

  • 10

    Template Application Acceptance Letter

    (Sender’s Name)
    (Designation)
    (Name of Organization)
    (Address of the Organization)
    (City & Zip Code)
    (Phone Number)

    DD/MM/YY

    (Applicant or Recipient’s Name)
    (Address)
    (City & Zip Code)
    (Contact Number)

    Dear Mr. /Ms. /Mrs.________________,

    This letter is in reference to your application received on _____________. On behalf of _________________________, I am pleased to inform you that your application for ________________________ has been accepted. Your excellent credit history as well as the score facilitated the decision along with all the documents and details that you provided with the application.

    It is worth-mentioning here that you happen to be our regular customer from quite some time and we always look forward to help our valued customers if there is any financial need. Nevertheless, so you requested to ____________________________________ to complete some paper work so that your loan could be processed. If there is a query please free to contact _______________________.
    We look forward for your cooperation and aim to serve you in the best possible way.

    Yours __________,

    (Sender’s Name)
    (Designation)
    (Name of Organization)

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