Birthdays are occasions that are celebrated amongst family and friends. They are not only a special day for somebody whose birthday it is but also others who join the festivities. Unfortunately, many birthdays are missed by a lot of people because of their commitments, and one of the most important one is work. If you’re at work but need a leave for your birthday party or that of a loved one, a letter of leave has to be submitted to your supervisor/manager or human resource department, which states the reason of requiring the leave. This article will explain in easy-to-understand terms how to write a birthday leave letter.
First talk to the concerned authority in person before submitting an official document of leave. You don’t want to surprise the authority and make an unexpected request that has a higher chance of being turned down.
If the leave letter is to be written in your own hand writing, make sure the stationary used is presentable and of a reasonable quality, while the writing is legible for the person to whom the leave is submitted.
Label the subject matter of the leave before starting the letter. This will avoid any confusion as to the reason of the letter.
Don’t start the letter in an informal tone since it will be for official purposes. Start with, “Sir,” or “Dear Madam.”
Be precise and to the point in the body of your letter. Do not mention unnecessary details that are not pertinent to the subject matter of your leave letter.
State the duration of the leave required for, and the date/day of when you will be joining back. This has to be in clear terms so there is no misunderstanding as to the dates.
End the letter with a formal signature like, “Sincerely yours,” or, “Thanking you,” to show that you are obliged and courteous.