How to Write a College Acceptance Letter

The admission committees of colleges review students’ applications and grant admissions based on the available seats in different programs. Now it is the responsibility of the committee to inform the students about their admission through a college acceptance letter. Make sure to congratulate the new students on their great academic achievement and describe them the next steps of admission. There is no need to drag things in the letter as you can talk about few essential things and close it in formally within maximum one page. The best college acceptance letters are the ones, which are simple, formal and give students all necessary information prior to their entry into the institution.

Instructions

  • 1

    Write your (the sender) complete contact information on the left top of the page. Write your full name, designation, organization, City, State, Zip code, phone number, and email address.

  • 2

    Move on, leave one-line space below your contact information, and write down the date of the letter.

  • 3

    Skip one line again and add salutation followed by the second name of the student like, Dear Mr. Ms. Mrs. XYZ.

  • 4

    Again skip a line and write the name of the student (Receiver) followed by his or her Address, City, State, Zip code and contact number. You can get the information of the student from his or her admission application form.

  • 5

    Let the student know about his or her admission in your college in the introductory paragraph of the letter. Congratulate the student, mentioning the batch or session in which he or she got admission.

  • 6

    In the second paragraph of the letter, formally ask the student to provide you with the remaining documents to complete the admission formalities. You can also discuss the fee structure of the college as well. Let him or her know about the date, timing and venue of the orientation (first day of college) in order to get idea about the rules and regulations of the institution.

  • 7

    Congratulate the student once again and wish him or her best of luck in the third and last paragraph of the letter.

  • 8

    Leave one line below last paragraph and write the closing salutation (Sincerely,” “Yours Truly” etc) followed by a colon.

  • 9

    Make sure to skip at least three lines space below the closing salutation for your handwritten signature and type your full name.

  • 10

    Take the print of this college admission letter and sign your handwritten signature in the space in-between the salutation and our typed name.

  • 11

    Your formal and to the point college acceptance letter is all set, post it to the student to let him/her know about the admission in your college.

  • 12

    Sample of College Acceptance Letter



    John Mayor
    Senior Admission Officer
    Silk College
    99 Allen North-West Street
    Pittsfield, MA 12345
    0022-123456878
    john.mayeer@silkschool.com

    May 04, 2008

    Harry James
    4067 Olive Street
    Camillus, NY 14567

    Dear Mr. James

    We are pleased to inform you of your admission in the course of Psychology for the Silk College fall semester of 2008-2009. We congratulate you on such a great academic achievement and you have every reason to feel proud of your capabilities and aspirations that led you to Silk College.

    Enclosed herewith your college acceptance letter, you will find a detailed document about the college and the next steps of the admission. Make sure to submit your original academic documents, three latest passport size photographs along with first installment of the semester to the admission office by May 20, 2008 in order to compete admission process.

    Again, the entire Silk College welcomes you and wishes you all the best for continued success. We look forward to seeing you in our college on May 25, 2008.

    Sincerely

    John Mayor

  • 13

    Template of College Acceptance Letter



    (Your / Sender Name)
    (Your / Sender Address)
    (Your / Sender City, State, Zip code)
    (Your / Sender Phone Number)
    (Your / Sender Email Address)

    Date (DD/MM/YYYY)

    (Student/ Receiver Name)
    (Student/ Receiver Address)
    (R Student/ Receiver City, State, Zip code)

    Dear Mr. / Ms. / Mrs. (surname of the Receiver / Student)

    We are pleased to inform you of your admission in the course of (applied course) for the (Name of College) fall semester of (session). We congratulate you on such a great academic achievement and you have every reason to feel proud of your capabilities and aspirations that led you to (College’s Name).

    Enclosed herewith your college acceptance letter, you will find a detailed document about the college and the next steps of the admission. Make sure to submit your original academic documents, three latest passport size photographs along with first installment of the semester to the admission office by (date of documents submission) in order to compete admission process.

    Again, the entire (Name of College) welcomes you and wishes you all the best for continued success. We look forward to seeing you in our college on (Opening date of college).

    Sincerely,

    (Your /Sender Typed Signature)

    (Your /Sender Typed Name)

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