Leave letters written in schools and colleges are simple and straight because there is a lot of difference in the level, scenario and the field, the rules and regulations in institutions and their defined boundaries are also very dissimilar from the ones in a professional fields. In colleges the main requests of leave is due to sickness or any family commitment, parents usually never prefer that their children frequently takes off from the institute. Though regularity in schools is essential still you are allowed to take leaves by informing them through written communication. The major points which should be kept in mind while writing a college letter are mentioned below:
Before you take the initiative to write a leave letter make sure the information you are adding in and the reason due to which you intend to get absent from and the off days are correctly stated, because false information might create confusion and it will affect your reputation.
The letter will start with the addressing portion. Now according to the rules of your institute you will address your teacher or head master who has the actual right to know about the student’s absence. Try using Dear, Respected (Sir, Ma'am).
After address the body of the letter comes, break the news related to your leave request in the initial lines of the letter.
Be very short and avoid writing long stories, besides that, make sure that you have explained the reason of the leave in detail.
Clearly mention the days on which the institute will expect your absence, so that there is no room left for confusion.
With a positive gesture end the letter, by saying that I am looking forward to receive a positive response from your side.
Make sure along with your sign and name, the signature of your guardian is also present in the letter. The availability of parent’s or guardian’s signature is due to authenticity or else your leave request might get rejected.
Correctly state the address of the receiver and your contact information.