How to Write a Construction Acceptance Letter

Instructions

• 1

  Letter Head:
  
  The letter head will include the entire sender’s information including the logo of the company and company’s address, phone number and email address. It should be on the top middle of the document after leaving a space of 2 or 3 lines of the document from the start.

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• 2

  Date:
  
  After leaving a space of one line, mention the date on the right hand corner of the document and follow the following format for date:
  

  dd/mm/yyyy
• 3

  Receiver’s Information:
  After mentioning the date, leave a space of one line and give the receiver’s information on the left hand corner and include the following:
  Receiver’s Name
  Receiver’s Address
  Receiver’s Phone Number
• 4

  Salutation:
  
  Give a space of one line and start from the left hand side and address the receiver with his/her last name.
• 5

  Main Body:
  
  Here you will inform the reader that the construction has been accepted on such and such date. Also if any documents are attached then refer to those documents for instance the quality assurance check list that has been undergone.
• 6

  Closing:
  
  Close the letter by writing ‘sincerely’ and then give a gap of four lines so that the sender can put the signatures with ease. Don’t forget to type the sender’s name and his/her designation after the signatures.
• 7

  Enclosure:
  
  After the closing mention any documents that you have enclosed with the letter and give the number of documents within the brackets.
  
  Encl (#)
• 8

  Sample Construction Acceptance Letter:
  Tekk Construction Authorization Ltd
  149-A, Suite No 3
  5th Avenue
  London
  606-8867676
  
  10/06/2012
  
  Anne David
  Administration Officer
  FR Constructions
  44, Suite No 2,
  Main Boulevard
  A& M Co
  London
  
  Ms. David
  
  I hereby certify that with reference to the construction number CN777, all the quality assurance and quality control checks have been undergone and all the required  modifications have been completed and therefore the construction has been successfully approved on 25/06/2012. The complete checklists of all the tests that have been carried out during the inspection process are attached with this document.
  
  Sincerely yours
  Signature of Joe Adams
  Name of Joe Adams
  Trade Officer
  Encl(1)
• 9

  Construction Acceptance Letter Template:
  
  Company Name (and logo)
  Address
  Phone/Fax number
  E-mail (optional)
  dd/mm/yy.
  Receiver’s Name
  Receiver’s Address
  Receiver’s Phone Number
  
  __________
  
  I hereby certify that with reference to the construction number ___________, all the quality assurance and quality control checks have been undergone ______________ and all the required  modifications have been completed and therefore the construction has been successfully approved on _____________. The complete checklists of all the tests that have been carried out during the inspection process are attached with this document.
  
  Sincerely yours
  Signature of the Sender
  Designation
  Name of the Sender
  Encl(#)

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