How to Write a Contract Acceptance Letter

Instructions

• 1

  Getting started
  
  Like other formal letters, this letter also begins with the sender’s information at the top in the following manner.
  
  (Sender’s Name)
  (Company’s Name)
  (Company’s Address)
  (City and Zip Code)
  (Phone Number)
  (Email)

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• 2

  Date
  
  Leave one line space after giving the above information and write the date following Day/Month/Year Format or whatever you think is suitable.
• 3

  Receiver or Contractor’s Information
  
  This is mentioned more or less the same way as the sender’s information. The only difference will be of the content but the format will be same.
  
  (Contractor’s Name)
  (Contractor’s Designation)
  (Company’s Name)
  (Company’s Address)
  (City and Zip Code)
  (Phone Number)
  (Email)
• 4

  Salutation
  
  Leaving one line space after mentioning the date it is the salutation. Simply write Dear Mr. /Ms. / Mrs. or MS- (Company’s Name).
• 5

  Subject
  
  The subject straight forwardly indicates that what the letter is all about. Hence whether the proposal is accepted or declined it is mentioned in the subject with bold and capital letters.
• 6

  Letter’s Body
  
  This is usually composed of two paragraphs. The first one normally elaborates whatever is mentioned in the subject whereas the second paragraph contains some directions for the contractor. It may also involve some appreciation for the contractor along with good wishes.
• 7

  Conclusion
  
  The letter concludes with a courteous statement followed by Yours Faithfully, Yours Sincerely or simple Regards along with Sender’s signature, name and designation.
• 8

  Sample Contract Acceptance Letter

  
  
  From:
  Harry James
  Skyways Automobiles
  56363, Minad Street
  Sheenan, CN 4362
  
  To:
  Nelson Parker
  General Manager
  Roy Electronics
  49011, Ploy Avenue
  Averroes, GA 431
  
  28th March, 2012
  
  Dear Sir,
  
  SUBJECT: CONTRACT ACCEPTANCE LETTER
  
  On behalf of the management of Skyways Automobiles, I am pleased to inform you that the company has accepted to enter into a business contract with yours. In order to remind you as a part of agreement, you will be supplying us with electrical fittings and appliances amongst others. The complete details of the contract are listed in the business agreement.
  
  We have decided to finalize this contract with you because on the basis of your impressive record, which is free of scandals and full of achievements. At Skyways Automobiles, we hope that you will always try to meet our expectations. On our own part, we pledge to fulfill our own part of the deal.
  
  A positive and adequate response from your part will be highly appreciated.
  Yours faithfully,
  
  Harry James
  Chief Executive
  Skyways Automobiles
• 9

  Template Contract Acceptance Letter

  
  
  From:
  (Sender’s Name)
  (Company’s Name)
  (Company’s Address)
  (City and Zip Code)
  (Phone Number)
  (Email)
  
  To:
  (Contractor’s Name)
  (Contractor’s Designation)
  (Company’s Name)
  (Company’s Address)
  (City and Zip Code)
  (Phone Number)
  (Email)
  
  DD/MM/YY
  
  Dear Mr. /Ms. / Mrs. or MS- (Company’s Name)
  
  Subject: _______________________________________
  
  On behalf of the management of ___________________________, I am pleased to inform you that the company has _____________________________________. In order to remind you as a part of agreement, you will be ____________________________________________. The complete details of the contract are listed in the business agreement.
  We have decided to finalize this contract with you because on the basis of ___________________________________________________. At ____________________, we hope that you will always try to meet our expectations. On our own part, we pledge to _____________________.
  A positive and adequate response from your part will be highly appreciated.
  Yours faithfully,
  
  (Signature and Name)
  (Designation)
  (Company’s Name)
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