How to Write a Gift Acceptance Letter

Acceptance Letters are meant to show your gratitude in response to a good message that you receive. And especially if it’s a gift you have received from someone; be it your boss, contemporary, friend or any other company giving funds to your organization, it is suggested to show your gratitude by sending them a gift acceptance letter. While you are writing a gift acceptance letter, show your thankfulness in the very opening sentence. The trick is to be keep a format gift acceptance letter as short and precise as well, without compromising on the content. If you want to know more about how to write a gift acceptance letter then follow the follow the steps below:

Instructions

  • 1

    Sender’s Information

    The address and date of the sender should be written at the top left corner of the page. First write the sender's name followed by address and zip code, and other contact details like the telephone number and email address.

    Sender’s Name
    Sender’s Address
    Sender’s City/state
    Contact number.

  • 2

    Date

    After the sender’s information comes the day on which the letter was written. This will be written after leaving a space of one line.

    dd/mm/yy

  • 3

    Recipient’s Information

    Write the recipient’s name, address, phone number/email after a space of one line after the date.

    Receiver’s Name
    Receiver’s Address
    Receiver's City
    Receiver’s Phone Number

  • 4

    Salutation

    After giving the recipient's information, start the salutation by writing Dear Mr/Mrs/Ms after a space of one line.

  • 5

    Main Body

    Start the main body of the letter with a note of gratitude and tell the reader that you have received the gift on such and such date.

    If the letter is being written for official purposes and with a formal tone, then it should be concise and to the point and the language used should carry a formal undertone.

    On the other hand, if it is being written to a friend or family member, you can discuss further details like how soon you will be planning to meet them etc.

  • 6

    Closing

    In case of a formal gift acceptance letter, reiterate your gratitude for the gift received and wish the company you're writing the letter to the best of luck, with the hope of making future partnerships with it a success (if necessary).

    On the other hand, the sender can be a little informal in the closing of the letter if it is being sent to a family member or friend. But gratitude must again be reiterated.

    The letter will then be ended with a 'Yours Sincerely,' 'Regards,' in case of formal letters, followed by the sender's name and signature.

  • 7

    Sample Gift Acceptance Letter

    Joe Adams
    Administration Officer
    149-A, Suite No 3
    Tek Pvt Ltd
    5th Avenue
    London
    Ph:606-8867676

    10/06/2012

    Anne David
    Administration Officer
    44, Suite No 2,
    Main Boulevard
    A& M Co
    London

    Dear Ms. Anne,

    This is to let you know that Tek Pvt Ltd would like to thank you for sending the gift on the behalf of A & M Co. This kind gesture will go a long way in cementing the ties between both companies on a professional level, augmenting well for both the businesses as a whole.

    We look forward to building a mutually beneficial partnership with your organization, and taking both companies to new heights of success.

    Yours Sincerely,

    Signature of Joe Adams

    Joe Adams

  • 8

    Gift Acceptance Letter Template:

    Sender’s Name
    Sender’s Address
    Sender’s Phone Number

    Date__/__/__

    Receiver’s Name
    Receiver’s Address
    Receiver’s Phone Number

    Dear Mr./Ms.

    This is to let you know that (sender's name/Organisation's name) would like to thank you for sending the gift on the behalf of (Receivers name/Organisation's name). This kind gesture will go a long way in cementing the ties between both companies on a professional level, augmenting well for both the businesses as a whole.

    We look forward to building a mutually beneficial partnership with your organization, and taking both companies to new heights of success.

    Yours Sincerely,

    (Sender's signature)

    (Sender's name)

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