It is always good to be regular and punctual in student as well as professional life. However, there are some situations like illness, which are not under your control, and they require you to take time off from educational institution or organisation. It is one of the utmost responsibilities of employees and students to inform their organizations through a written formal leave letter, clearly explaining the details of their illness. It is even better to attach the photocopy of your medical report so that the organization can understand your situation in a batter way. If you are interested in getting formal illness leave letter, then follow the given below step by step how to write an illness leave letter:
Date of writing the illness leave letter
Leave one line after your phone number and write down the date of writing your illness leave letter.
Your Supervisor’s / Head’s Information
Again, leave one line below the date and write down the name and designation of your supervisor followed by the company’s name and address.
City, State, Zip Code
Leave one line after your supervisor and company’s information and add Salutation like Dear (Mr. / Ms. / Mrs). Do not forget to write the second name of your supervisor.
The introductory paragraph of your illness leave letter will start with a request for illness leave, including a proper reason for your need to take a leave. Try your best to be specific in this paragraph and do not get into irrelevant things that do not pertain to your organization.
Mention the duration of your leave in the second paragraph of the letter. You can talk about providing them with your medical reports for their satisfaction.
Conclude your letter with a thank note for your supervisor or head. You can also write about your determination to put extra effort after your return to compensate the delay at work due to your absence.
Yours sincerely / truly/ faithfully
Leave a two-line space below the appreciative closure for your handwritten signature. You can sign the letter after taking the print of the letter. However, if it is a handwritten letter you can sign it on the spot. It is better to sign with blue and black pen. Never use red pen for this purpose.
Now, wind up your illness leave letter with your typed name just below your handwritten signature.