How to Write an Illness Leave Letter

Instructions

• 1

  Date of writing the illness leave letter

  
  

  Leave one line after your phone number and write down the date of writing your illness leave letter.

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• 2

  Your Supervisor’s / Head’s Information
  
  Again, leave one line below the date and write down the name and designation of your supervisor followed by the company’s name and address.
  
  Name
  Title
  Organization
  Address
  City, State, Zip Code
• 3

  Add Salutation
  
  Leave one line after your supervisor and company’s information and add Salutation like Dear (Mr. / Ms. / Mrs).  Do not forget to write the second name of your supervisor.
• 4

  Introductory paragraph
  
  The introductory paragraph of your illness leave letter will start with a request for illness leave, including a proper reason for your need to take a leave. Try your best to be specific in this paragraph and do not get into irrelevant things that do not pertain to your organization.
• 5

  Second paragraph
  
  Mention the duration of your leave in the second paragraph of the letter. You can talk about providing them with your medical reports for their satisfaction.
• 6

  Last paragraph
  
  Conclude your letter with a thank note for your supervisor or head. You can also write about your determination to put extra effort after your return to compensate the delay at work due to your absence.
• 7

  Appreciative close
  
  Yours sincerely / truly/ faithfully
• 8

  Handwritten signature
  
  Leave a two-line space below the appreciative closure for your handwritten signature. You can sign the letter after taking the print of the letter. However, if it is a handwritten letter you can sign it on the spot. It is better to sign with blue and black pen. Never use red pen for this purpose.
• 9

  Typed Signature
  
  Now, wind up your illness leave letter with your typed name just below your handwritten signature.

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