How to Write an Internship Acceptance Letter

Like a regular employee in an organization, an internee also requires an acceptance letter that will confirm his place as an intern in a workplace. The letter is sent by someone from the higher management who is incharge of the department and is responsible for confirming internships and employments. Hence, while sending an internship confirmation letter it is important that the right choice has been made for appointing the intern and should be specified in the letter. The format and pattern of this letter is very much similar to other formal letters and the tone used is a polite that should make the reader feel easy and amused.

Instructions

1

Getting Started: Sender’s Information

This is the opening of the letter in which the sender provides his/her name, designation, company’s name along with complete address and other contact details like phone number and email.

(Sender’s Name)
(Designation)
(Company’s Name)
(Company’s Address)
(City & Zip Code)
(Contact Number)

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2

Date

Although there is no hard and fast rule for where the date is to be mentioned but it is good to mention it between the sender and receiver’s information so as to keep the two segregated.
3

Receiver or Internee’s Information

(Internee’s Name)
(Internee’s Designation)
(Internee’s Address)
(City & Zip Code)
(Contact Number)
4

Salutation

This simply means addresses the receiver or internee in this case using Dear Mr. /Ms. /Mrs.
5

Body of the Letter

This serves as the main content of the letter in which the sender straight forwardly informs the individual that whether or not he has been considered for the internship. If the letter indicates acceptance then it may have two parts. The first part congratulates the intern for acceptance of his internship and the second part will have some directions regarding nature of his/her job.
6

Ending the Letter

Conclude the letter with a conventional statement followed by Valediction such as Yours Faithfully, Yours Truly or simply Regards followed by your signature, name, designation and name of the organization.
7

Sample Internship Acceptance Letter

Dr. K.D Narang
Director
Bangalore Eye Hospital
18th Main, 2nd Stage
Bangalore 560008

March 28, 2012

Mr. Vijay Kumar
Jakkur Rd, Marathahalli Colony
Bangalore 560037

Dear Mr. Kumar,

On behalf of the Bangalore Hospital management, I would like to inform you that your application for internship in our hospital has been accepted. I am pleased to tell you that you have fulfilled all our qualifications and requirements for internship. You will be required to work in rotating shift along with other interns.

The internship will be starting up next month, with your first assignment in the emergency room after which your performance will be assessed. However, before you start up with the internship you are requested to appear in an interview next week where your emotional strength will be tested. This will not in any way influence our decision to accept you as an intern but just to put you in the program that best suits you. You will also be required to attend an orientation for interns after the interview. For any questions pertaining to your internship, kindly contact our office.

Regards,

Dr. K.D Narang
8

Template Internship Acceptance Letter

(Sender’s Name)
(Designation)
(Company’s Name)
(Company’s Address)
(City & Zip Code)
Contact Number

Date: DD/MM/YY

(Internee’s Name)
(Internee’s Designation)
(Internee’s Address)
(City & Zip Code)
(Contact Number)

Dear Mr. /Ms. /Mrs.

On behalf of the _______________________, I would like to inform you that your application for internship in ________ has been ___________. I am pleased to tell you that you have fulfilled all our qualifications and requirements for ____________ . You will be required to work in/for _______________ along with other interns.

The internship will be starting up ______________, with your first assignment in ________________ after which your performance will be assessed. However, before you start up with the internship ______________________ . This will not in any way influence our decision to accept you as an intern but just to _____________ . You will also be required to attend ______________ after interview. For any questions pertaining to your internship, kindly contact ________________.

Regards,

(Authorized Person's Name with Signature)
(Designation)
(Name of Organization)

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