How to Write a Lease Acceptance Letter

A lease acceptance letter is sent from the tenant to the landlord upon the acceptance of terms and conditions of the lease set by the landlord. The lease acceptance letter unlike a lease agreement is a formal acceptance by the tenant in which he/she acknowledges the landlord for accepting him/her as tenant. Although once the lease agreement is signed by both the parties there is hardly any need for other formalities. However, sending a lease acceptance letter by the tenant to the landlord is a gesture of courtesy which may go on to establish a trustworthy relationship between the two parties.

Instructions

1

Sender’s Information

The sender gives his/ her name and necessary contact details at the top left corner of the letter. It should include the following:

(Name of Sender)
(Complete Address)
(Phone Number - Optional)
(Email- Optional)
2

Date

After the above information, there is one line space which is followed by mentioning of the date on which the letter is written. The format to be followed in date is DD/MM/YY.
3

Recipient’s Information

Again leaving one line space after writing the date, the recipient information is mentioned. The details included in this step are very much the same as in the first step (Sender’s information).

(Name of Receiver)
(Complete Address)
(Phone Number - Optional)
(Email - Optional)
4

Appropriate Salutation

After the above step, once again leave one line space and address the recipient with his/ her last name such as Dear Mr. /Mrs. /Ms. It is often good to mention full name of the recipient in order to avoid any possible inconvenience due to similarity in names.
5

Main Content

Right after the salutation there is again one line space after which the main content of the letter starts. There is no need to write a long story in this part. You simply thank the landlord for accepting you as a tenant and mention that you will try your best have a good relationship continue for a long time.
6

Closing

The letter is concluded with a courteous statement like most formal letters. After the statement the sender gives space for writing valediction which is followed by his/her signature and full name at the very end.
7

Sample Lease Acceptance Letter

Michael William
Rosemary Road
California

714-333-9408

Date: 18-06-2012

Harry James
Macarthur Road
California

Dear Mr. James,

I am writing this letter in reference to the lease agreement that was made between both of us on June 15, 2012. I would like to thank you for accepting me as your tenant and I hereby accept all the terms and conditions mentioned in the lease agreement. Considering that you had other lucrative options available, it is an honor for me that you preferred me as your lessee. I will try to ensure that your property is used carefully and you do not have any complains in any aspect during the lease tenure. If you have any queries or concerns regarding the use of property, please feel free to contact me any time on my phone.

Regards,

Michael William
8

Template Lease Acceptance Letter

(Name of Sender)
(Complete Address)
(Phone Number - Optional)
(Email- Optional)

Date: __/__/__

(Name of Receiver)
(Complete Address)
(Phone Number - Optional)
(Email - Optional)

Dear Mr. /Ms. / Mrs. (LAST NAME),

I am writing this letter in reference to ___________________. I would like to thank you for __________________ and hereby accept the ____________. I will try to ensure ________________________________________________. If you have any queries, please feel free to contact me at ______________.

(Valediction)
(Signature)
(Name)