General Leave Application Letter

Submitting a leave application letter is a common practice in almost every organisation, company and institution. Regardless of your position, you have to follow policies related to leaves.

Just reach out to your human resources department and find out the requirements for a leave application. If you are wondering how to write a general leave application letter, don’t worry, we’ve got you covered.

Start your application letter by stating the reason for applying the leave from your work place. Mention the number of days when you will be unable to come to work. Remember, it is very important that you give the correct date and time along with a valid reason as to why you will not be able to come to the office.

After that you can comment on the state of work you will be leaving behind and how you intend to deal with it. In the end you simply have to thank your supervisor/manager for the time and sign off.

Tips for Writing a General Leave Application Letter

  • Be formal and concise
  • Give clear dates.
  • Give a plan for dealing with pending work.
  • Thank your supervisor.
  • Print and sign your letter.


  • 1

    Sample of General Leave Application Letter #1

    Michael Steve
    Assistant Director,
    XYZ Telecom Industries
    896 Bradley Boulevard, UK
    October 01, 2006

    Katie Homes
    Managing Director
    XYZ Telecom Industries
    3601 N 20th Ave,

    Dear Ms. Homes,

    I am writing this leave application to ask for a leave of absence for about four weeks. My leave would start from October 01, 2006. My wife has been diagnosed with a fibroid, for which she needs to undergo surgery. I have to be with her during the time of surgery and the recovery period. According to her doctor’s opinion she has to take four weeks of complete bed rest.

    As my wife's parents are very old so they are unable to come from Birmingham. So, I'm the only one who has with this responsibility on me, I have to take care of my wife, and look after my children and home.

    For this, I request you to allow me a leave of four weeks starting from October 01, 2006. I will be joining the office on December 01, 2006. Meanwhile, if there is any concern, you can contact me via phone and internet. I will manage to complete the work if it's urgent.

    I am looking for your kind consideration for my genuine reason.

    Yours sincerely,
    Michael Steve

  • 2

    General Leave Application Letter Sample #2

    Jones Keets
    Junior Technician,
    XYZ Construction Company
    780 Bogan Villa, UK
    September 12, 2009

    Angelina Martin
    Senior HR Executive
    XYZ Construction Company
    3601 N 20th Ave,

    Dear Ms. Martin,

    I am sending this leave application letter to notify you that my sister is getting married on September 12, 2009. As I am the eldest in the family, most of the work related to marriage has to be look after and accomplished by me. For this purpose I am requesting you for the five day leave starting from September 12, 2009 to September 16, 2009.

    I want to make this for sure that I will complete my pending work once I come back on my duty again. Hope you will think about this request and grant me the required leaves.

    Thanks in advance.

    Best Regards,
    Jones Keets

  • 3

    Template of a General Leave Application Letter

    (Your Name)
    (Your Designation)
    (Your City, State, Zip Code)
    (Your Phone Number)
    (Your email ID)


    (Name of your employer)
    (Employer’s designation)
    (Organization’s Name)
    (Organization’s Address)
    (City, State, Zip Code)

    Dear Mr. /Ms. Mrs. (Last Name),

    I would like to formally request a leave of absence from (Location) for a period of (Number of Days). My leave would start from (Date) and I will be back by (Date).

    Unfortunately (or fortunately) (Incident which has forced you to take a leave) and I must take a leave from (location) because (Why you must take a leave to handle it).

    I am fully aware of the leave policy at (Location) and I am submitting my application (along with any required documents/forms etc) well before time.

    I will make sure my absence does not affect my (work/studies) and I will do my best to make up for the lost time when I return.

    Hopefully you will consider my request and grant me a leave for (Number of Days) starting (Date). If in the meanwhile, you or any (colleague etc) needs to contact me, I will be reachable at my (personal/office) number and (personal/office) e-mail.

    Looking forward to a positive response,

    Yours sincerely,

    (You’re Signature)
    (Your Typed Name)

Leave a Reply

Your email address will not be published. Required fields are marked *

five − = 3