Leave encashment is one of the good news, which usually people working in offices receive in the end of the year. This is basically an opportunity given to the people who have not availed their per month leaves, which are later on en-cashed according to their per day wage. A proper format should be known in order to request the Human resource department if they have giving such chance. After reading this article you will definitely receive an answer to your question on how to write a leave encashment letter. Just makes sure that you have provided complete information, including your address and the receiver’s address, which is the most important thing.
You will have to initialize your letter by stating your address. Make sure that you provide your complete and correct address, which includes the postal code as well. The reason behind mentioning your own address is that you wish to receive a reply of your letter which will be received on your personal address and in case of any query the Human Resources department can contact you as well.
After leaving two lines space mention the date. The date should be of the same day on which you wrote the letter.
Again after leaving two lines space, you will state the complete address of your company and do not forget to mention the name of the department where the letter should be received.
Before you address the reader you will have to mention the subject which will help the reader to know what the letter is about. Subject should be bold and underlined. Make sure that the starting letter of the each word should be capital.
Address the reader in a formal manner, you can use Dear or Respected (Sir, Ma’am or Last name of the reader). If you do not know who the reader is, then you can write ‘to whom it may concern.’
Now comes the body part of the letter. Try mentioning the reason for which you are writing the letter in the initial line. Do not make the letter lengthy and conclude it within four to five lines because you just have to mention your decision or choice, whether you wish to avail the leave balance or not.