Leave Letter for Absence from Work

You might want to attend to a personal matter or take some time off from work to relax, in either case, you will need to write a leave letter for absence from work. Depending on your workload, pending tasks and annual leave balance, you can simply send the letter to your supervisor or the HR department, and if they approve it, you can take the required number of days off.

Here, we will not only show you to how to write a leave letter for absence from work, but will also give you samples and a template for your personal use.

Tips for Writing a Leave Letter for Absence from Work

  • Keep the letter concise.
  • Clearly mention the dates you want to take off on.
  • Give a reason if you want, but you don’t need to go into too much detail.
  • Leave contact information in case of emergencies.

Instructions

  • 1

    Sample of a Leave Letter for Absence from Work #1


    Harry Stewart James
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990
    714-333-9408

    31st January, 2012

    Larry Scudder
    HR Manager
    Infospan INC
    31531 Peppertree-Bend
    San Juan Capistrano, CA 92675
    949- 260-9990

    Subject: Absence from Work for TWO weeks

    Sir,

    I would like to inform you that I shall not be able to attend the office for the next two weeks starting from the 1st of February, 2012. As I have to undergo a knee surgery, after which I will be on bed rest for at least 10 days. I would be able to rejoin no later than Wednesday, 15th February 2012. Nevertheless, I can be contacted on my cell phone or the landline number mentioned above.

    I am looking forward for your cooperation in this regard and would appreciate if the leaves are granted for the mentioned time period.

    Sincerely,
    Harry James

  • 2

    Leave Letter for Absence from Work Sample #2


    Harry Stewart James
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990
    714-333-9408

    31st January, 2012

    Larry Scudder
    HR Manager
    Infospan INC
    31531 Peppertree-Bend
    San Juan Capistrano, CA 92675
    949- 260-9990

    Subject: Absence from Work for TWO weeks

    Dear Sir,

    I am writing this application in regards to my wedding that is coming up on the 14th of this month. Hence, I would not be available at work for a period 10 working days, starting from Monday 13th of February to Friday 24th February 2012. I shall be rejoining the office no later than Monday 27th of February, 2012. If there is an urgent need, I may be contacted on my cell phone or the landline number listed above.

    This is first time in four years of my employment that I have requested for a long leave and that also for an important matter. I hope you will consider my situation favorably.

    Regards,

    Harry James

  • 3

    Template of a Leave Letter for Absence from Work


    (Employee’s Name)
    (Employee’s Address)
    (Employee’s Contact Number)

    Date:

    (Manager or Supervisor’s Name)
    (Department)
    (Company’s Name & address)

    Subject: SHOULD BE BOLD AND UNDERLINED

    Sir/Madam,

    In reference to the subject mentioned above, I would like to request a (Number of days) leave, starting from (Start date) to (End date). I will be joining the office back on (Date of return).

    However, if necessary, you can reach me via (Your preferred mode of communication).

    Regards,

    (Employee’s Name or Signature)

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