When writing a paternity leave letter, always keep in mind the policies and regulations of your company. In most cases, only maternity leaves are paid and paternity leaves are unpaid. This should factor into how many days off you decide to take. It will also be an important factor in the approval of the paternity leave. Most manger's will prefer that an employee take as little time off as possible. In any case, line up a replacement for your self. Choose some one that is familiar with your work and can easily cover for you. When writing the letter always give as much detail about duration of leave, coverage of work and communication when you are away. This gives managers confidence that they will not be left holding the short end of the stick when you are away.
Start off by first giving complete information about the manager. Write down his or her full name, job role, company name and company address.
Next, you need to put in your own information. Give you full name and job title.
Add the date the letter was written and submitted.
Use a formal salutation here with the proper honorary and receiver's last name.
Ask for your paternity leave and state the dates you will need off. You can also mention the complete number of days or weeks you will be off.
Although you do not need to do this, a couple of lines describing the reasons of the paternity leave should help convince your boss to approve the leave.
Your boss will be concerned about how and who will cover the tasks you leave behind. Make sure to calm his fears by mentioning all projects that need to be completed in your absence. Also nominate someone to do the job.
Thank the manager for his or her time and end by including your signature and name.