How to Write a Long Leave Application Letter

The Human Resource function in any company is an important aspect of the business, with out which any company is destined to fail. With modern businesses focusing on their people and their productivity, the HR department has developed numerous regulations and policies to govern many issues that employees can face. These policies will include benefits, compensations and leaves. The companies rules that define leaves and other matters may vary but in almost all cases, the employees will need to formally inform their superiors about any leaves, including long leaves. If you plan on writing a long leave application letter, go through the tutorial below and create a professional document.

See Sample of Long Leave Application Letter
See Free Template of Long Leave Application Letter

Instructions

1

Recipient

Write out the complete details of the person you are sending the application letter to. Add their full name, designation and company name, along with address.

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2

Date

Add the date the letter was written.
3

Salutation

Start off formally by addressing your supervisor. Use his or her last name along with the appropriate honorific of Mr., Mrs., or Ms.
4

First paragraph

When applying for long leave, mention that you require days off right away. Make sure to be specific and state that the request is for a long leave. Also mention start and return dates plus how many days or weeks you will be gone. Also add a short reason for the leave.
5

Reason for leave

In the next paragraph add all the details of your leave. Explain thoroughly why you need a long leave. This is to make sure that management is not in the dark about your reasons and are convinced that a leave is your only option.
6

Work Coverage

Obviously the company will be concerned about who will complete your tasks. Make sure that you let them know any projects or tasks that will be effected if you take leave. Offer a solution by naming some one appropriate to take over your work.
7

Contact information

Do not forget to mention any contact information and modes of communication that are acceptable while you are away. Try to give as much time as possible to office work and this will increase your chances of getting approval.
8

Closing

Sign off with your signature, complete name and designation.

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