How to Write a Project Acceptance Letter

Instructions

• 1

  Sender’s Information:
  
  Start with the sender’s information on the top left corner of the letter after leaving 1/6th portion of the letter and include the following:
  
  Sender’s Name
  Sender’s Address
  Sender’s Phone Number

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• 2

  Date:
  
  After the sender’s information, give a space of one line and then mention date in the following format
  
  dd/mm/yy.
• 3

  Recipient’s Information:
  
  After mentioning the date give a space of one line and mention the recipient’s information which includes:
  
  Receiver’s Name
  Receiver’s Address
  Receiver’s Phone Number
• 4

  Salutation:
  
  Next is the salutation which comes after a space of one line. Here you will address the recipient with Dear Mr/Mrs/Ms followed by his/her last name.
• 5

  Main Body:
  
  In the very opening sentence of the letter show your happiness by telling the reader that the bid has been accepted. Remember to mention the important dates on which the bid had been accepted and the date on which the goods or services are expected to be delivered. Also mention the nature of the trade and if the trade is of some kind of goods then mention the quantity of goods that are going to be delivered.
• 6

  Closing:
  
  Close the letter by writing ‘respectfully’ and then give a gap of four lines so that the sender can put the signatures with ease. Don’t forget to type the sender’s name after the signatures.
• 7

  Enclosure:
  Enclose the letter with a project acceptance form and mention it in the end of the letter by leaving a space of one line after closing. Write enclosure and mention the number of documents attached with the letter within brackets.
  Enclosure(#)
• 8

  Sample Project Acceptance Letter:
  Joe Adams
  Project Officer
  149-A, Suite No 3
  Tek Pvt Ltd
  5th Avenue
  London
  606-8867676
  
  10/06/2012
  
  Anne David
  Project Director
  44, Suite No 2,
  Main Boulevard
  A& M Co
  London
  
  Dear Ms. David,
  
  With reference to the project proposal sent by you on 01/06/2012, it is to inform you that it fulfills our obligations and therefore has been accepted.
  
  Please find an attachment to sign the project acceptance form and kindly send it at your earliest in order to proceed further.
  Thank you and best regards
  
  Respectfully,
  
  Signatures of Joe Adams
  Joe Adams
  Project Officer
  Tek Pvt. Ltd
• 9

  Project Acceptance Letter Template:
  Sender’s Name
  Sender’s Address
  Sender’s Phone Number
  
  __/__/__
  
  Receiver’s Name
  Receiver’s Address
  Receiver’s Phone Number
  
  Dear __________,
  
  With reference to the project proposal sent by ____ on ________, it is to inform you that it ________________ and therefore has been accepted.
  
  Please find ________ to sign the ___________  form and kindly send it at your earliest in order to proceed further.
  Thank you and best regards.
  
  Respectfully,
  
  Signature of the sender
  
  Name of the sender
  
  Enclosure(#)

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