Purchase Order Acceptance Letter

Purchase Order is a document that is sent by the buyer to the seller and serves as a contract between the two parties. Once the order is accepted by the seller, a purchase order acceptance form is issued. It’s however, always appreciated to send it along with the purchase order acceptance letter.

While writing a purchase order acceptance letter, you should follow semi block format if you have the letter head and if you do not have the letter head then write the letter by following full block format.

Below is a step by step guide of how to write a purchase order acceptance letter with semi block format.

Tips to Write a Purchase Order Acceptance Letter

  • Make sure that your tone is professional and formal
  • The other party will only require little information so be concise
  • Write the dates which are important for your letter

 

Instructions

  • 1

    Sample of Purchase Order Acceptance Letter


    Tek Pvt Ltd
    149-A, Suite No 3
    5th Avenue
    London
    606-8867676
    10/06/2012

    Anne David
    Administration Officer
    44, Suite No 2,
    Main Boulevard
    A M Co
    London

    Dear Ms. David

    This is to inform you that the purchase order you sent on 2/2/2013 has been accepted by our company and it will be delivered to you before 20/2/2013. Please find the purchase order form herewith.

    Thank you for choosing Glim Organization for this particular transaction and we hope to be of more service to you in the future.

    Sincerely yours
    Signature of Joe Adams
    Joe Adams
    Trade Officer
    Encl(1)

  • 2

    Template of Purchase Order Acceptance Letter


    (Company Name)
    (Address)
    (Phone/Fax number)
    (E-mail)
    (dd/mm/yy).

    (Receiver’s Name)
    (Receiver’s Address)
    (Receiver’s Phone Number)

    Dear (recipient’s sir name),

    It is to inform you that the purchase order you sent on (date) has been accepted by our company andwill be delivered to you by (date). Please find the purchase order form herewith.

    Thank you for choosing our company (write name of the company) and we anticipate that you will be coming back for more transactions in the future.

    Sincerely yours
    (Signature of the Sender)
    (Name of the Sender)
    (Designation)
    Encl(#)

     

Leave a Reply

Your email address will not be published. Required fields are marked *


− seven = 2

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>