How to Write Salary Acceptance Letter

Upon an appointment in an organization, you are being first given an Appointment or Job Offer letter that mentions a certain amount of salary. You may perhaps go on to skip whatever is written in the letter and will solely focus on the amount of salary that as it is usually mentioned in bold. If that figure is acceptable for you and perhaps exceeds your expectation, you will probably start jumping with joy. However, there is a formal way to thank the organization or the employer for the salary offer according to your expectations. You can simply write a Salary Acceptance Letter that indicates your acceptance for the salary offered. While writing this letter, you are supposed to show enthusiasm for joining the company. Besides, the letter should be concise and free of possible typing and grammatical errors as it makes up your impression before the employer.

Instructions

1

Your (Candidate) Contact information

Since this is a formal letter, so you write your contact information at the top left corner of the page that should include your name, followed by your address, city, postal code, email address and contact number.

(Your Name)
(Your Address)
(City, State, Zip code)
(Your Phone Number)
(Your Email Address)

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2

Date

Skipping one line space after the contact information, you are supposed to mention the date on which you are writing this letter. Normally you follow (DD/MM/YYYY) format for mentioning the date.
3

Employer’s Contact Information

Again leaving one line space after mentioning the date, write complete information of the employer that should contain employer’s name, designation, company name, and company address, City, State, Zip code, and phone number as given below:

(Employer Name)
(Employer Designation)
(Company’s Name)
(City, State, Zip code)
(Phone Number)
4

Salutation

Yet again after mentioning the employer’s information, you leave one line space and go on to write the salutation that should be addressing your employer with his/her second or surname. For example: Dear Mr. James, Ms. Marshall, or Mrs. Anderson etc.
5

Introduction

The introduction or the introductory paragraph of the salary acceptance letter should preferably be no more than two to three lines. You simply acknowledge the employer for considering you for the applied post showing enthusiasm.
6

Second Paragraph

This is where you mention the actual cause of excitement which is of course the offered salary and other benefits. Simply appreciate the salary offered as well as the other benefits along with the date that you are likely to join the organization.
7

Third Paragraph

Conclude your letter in a couple of sentences by mentioning that how far you will be contributing for the benefit of the organization. It is often good to ask if the employers needs any documents upon joining so that you are all set as you start working.
8

Closing

This is very much similar to the other official or formal letters that you might have written before. Simply close by mentioning “Yours Truly, Yours Faithfully, Regards and etc, followed by handwritten signature and typed name.
9

Sample Salary Acceptance Letter

Michael William
712 North Young Street
Kennewick, WA
United States
(509) 735-4622
mwilliam@yahoo.com

March 27, 2012

Neil Anderson
HR Executive
486 Bradley Boulevard
Richland, WA
United States
(509) 943-4488

Dear Mr. Anderson,

In reference to the Offer letter sent on March 23, 2012, I would like to thank you, as I have been chosen as a Management Trainee in the Marketing department of your organization. Hence, this letter should be considered as an official acceptance from my part.

The offered salary for this post is $ 14,000 per annum that seems to be quite reasonable along with other benefits like medical coverage and health insurance. For this reason, I have no problems accepting the offered salary and I shall be joining no later than April 21, 2012.

Being a member of you team, I will try my best to benefit the organization will all my skills, experience, and commitment. Nevertheless, if you require any supporting documents pertaining to my selection kindly let me know over the phone or via e-mail.

Yours Truly,

Michael William
10

Template Salary Acceptance Letter

(Your Name)
(Your Address)
( City, State, Zip Code)
(Your Phone Number)
(Your Email Address)

Date

(Employer’s Name)
(Employer’s Designation)
(Company Name)
(Company Address)
(Company City, State, Zip Code)

Dear Mr. / Ms. / Mrs. (Employer’s last name)

In reference to the Offer letter sent on (Date of sending), I would like to thank you, as I have been chosen as( NAME THE DESIGNATION OFFERED TO YOU) in the(NAME THE DEPARTMENT) of your organization. Hence, this letter should be considered as an official acceptance from my part.

The offered salary for this post is(MENTION THE AMOUNT OF SALARY IN DOLLARS) per annum that seems to be quite reasonable along with other benefits. For this reason, I have no problems accepting the offered salary and I shall be joining no later than (START DATE OF JOB).

As a member of you team, I will try my best to benefit the organization will all my skills, experience and commitment. Nevertheless, if you require any supporting documents pertaining to my selection kindly let me know over the phone or via e-mail.

Yours Sincerely,

(Your handwritten signature)

(Your typed name)

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