How to Write a Sponsorship Acceptance Letter

Instructions

• 1

  Starting: Sponsoring body information
  
  This is the start of the letter in which the sender provides his/her information in the following way.
  
  (Authorized Person’s Name)
  (Designation)
  (Organization’s Name)
  (Organization’s Address)

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• 2

  Date
  
  It can be mentioned in the very start, but good to mention with one line space after the sender’s information. The usual format followed for date is DD/MM/YY.
• 3

  Beneficiary’s Information
  
  In this step, you simply provide the information of the beneficiary or the recipient in the same way as the sender’s information.
  (Beneficiary/Authorized Person’s Name)
  (Designation)
  (Organization’s Name)
  (Organization’s Address)
• 4

  Salutation
  
  Here you simply address the beneficiary or the recipient by writing Dear Mr. /Ms. /Mrs. It is advised to use the last name or full name of the recipient.
• 5

  Body of the Letter
  
  This is usually comprised of two paragraphs; with the first paragraph mentioning the acceptance of sponsorship right away and the second paragraph containing some directions and brief details of sponsorship for the beneficiary.
• 6

  Conclusion
  
  Like most formal letters, the Sponsorship Acceptance Letter is also concluded with a courteous statement. Right below the statement, provide Valedictions such as “Yours Faithfully”, “Yours Truly” or simply “Regards” with signature, name and designation of the authorized person along with name of the organization.
• 7

  Sample of Sponsorship Acceptance Letter
  
  Ms. Nandita Rao
  President
  Handy Products Company Pvt. Ltd
  Prem Nagar
  Agra
  
  March 29, 2012
  
  Mr. Vivek Gupta
  Chief Executive
  Helping Hands Welfare Trust
  Badami Bagh
  Agra
  
  Dear Mr. Gupta,
  
  We received your request for our company to be one of your major sponsors for the activity, “Steps to get rid of Poverty around the World.” Our board of directors has considered the activity as quite consequential and significant, particularly with poverty becoming a major threat in India and the entire world.
  
  Our company produces good quality canned food products and aims to make food readily available on every family’s table. Besides the food being tasty, healthy and nutritious, we firmly believe it should be within buying range of an ordinary citizen. During the activity, we will be providing boxes of our canned foods to facilitate poor families. Kindly obtain copy of the sponsorship package attached with this letter stating that we wish to offer you sponsorship. You shall be contacted soon for a meeting where we can fully discuss the details of the activity.
  
  Regards,
  
  Ms. Nandita Rao
  President
  Handy Products Company Pvt. Ltd
• 8

  Template of Sponsorship Acceptance Letter
  
  (Sponsor/Authorized Person’s Name)
  (Designation)
  (Organization’s Name)
  (Organization’s Address)
  
  Date: DD/MM/YY
  
  (Beneficiary/Authorized Person’s Name)
  (Designation)
  (Organization’s Name)
  (Organization’s Address)
  
  Dear Mr. /Ms. /Mrs.
  
  We received your request for our company to be one of your major sponsors for the activity, _________________________________. Our board of directors has considered the activity as _______________________, particularly with______________________________.
  Our company produces _______________________ and aims to make _______________________. During the activity, we will be providing_____________________________________________________. Kindly obtain copy of the sponsorship package attached with this letter stating that ________________________________. You shall be contacted soon for a meeting where we can fully discuss the details of the activity.
  
  Regards,
  
  (Sponsor/Authorized Person’s Name)
  (Designation)
  (Organization’s Name)

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