How to Write a Student Acceptance Letter

Student Acceptance Letter is A formal letter written by a specific educational institution in order to inform the student that his or her admission request has been accepted. This formal letter is your golden chance to create a good impression on the new students and it will later on become a part of their educational records, reminding them of the first impressive letter they received from their institution.  Therefore, make sure to keep your Student Acceptance Letter comprehensible, brief and courteous. This letter is your great chance  to show the new student that you believe in his/her educational capabilities. This simple guide not only contains steps to write Student Acceptance Letter, but it also provides you a sample and format of the letter.

Instructions

  • 1

    Your/ Sender Contact Information

    Write your (concerned person of the education institution) complete contact information on the top left corner of the page. Your/Institution's contact information should include:

    (Your Name)
    (Your Designation)
    (Institution’s Name)
    (Institution’s Address)
    (City, State, Zip code)
    (Institution’s Contact Number)
    (Your or Institution’s Email Address)

  • 2

    Date

    Skip one line  and write down the exact date of Student Acceptance Letter.

  • 3

    Recipient’s / Student’s Contact Information

    Leave one line after the date and insert complete contact information of the student. You can get the information of the specific student’s information from his or her admission form.

    (Recipient’s / Student’s Name)
    (Recipient’s / Student’s Address)
    (City, State, Zip code)

  • 4

    Salutation

    Leave one line and write a salutation like “Dear Mr. Ms. or Mrs. followed by the surname of the student.

  • 5

    Opening Paragraph

    In the introductory paragraph of the Student Acceptance Letter, you have to clearly inform the student about his or her admission in the specific field of studies. You can also write about the reason why you have accepted the admission form of the student.

  • 6

    Second Paragraph

    Mention the requirements to complete the admission procedure in the very next paragraph of the Student Acceptance Letter.

  • 7

    Third Paragraph

    The third paragraph should be very concise, wishing the student best of luck and assuring your full support during his or her academic career with your institution.

  • 8

    Closing Salutation

    Close your Student Acceptance Letter by typing a closing salutation like “Yours faithfully,” and “Yours sincerely,” etc. Do not forget to insert a coma (,) at the end of the closing salutation.

  • 9

    Your / Sender’s Handwritten Signature

    Now, skip three lines for the purpose of your handwritten signature once you conclude the letter.

  • 10

    Your / Sender’s Typed Name

    Now type your full name on the right left bottom of the page.

  • 11

    Take a print of the letter

    Take a print of the Student Acceptance Letter on the letterhead of your educational institution and post it.

  • 12

    Student Acceptance Letter Sample Example

    John Gibson
    Admission In charge
    Sky Blue University
    444 Pacific Avenue
    Pacific, WA 12345
    0044 – 82829292929
    john.gibson@hotmail.com

    March 12, 2012

    Mack Jackson
    2839 Carelton Avenue
    Berkeley, CA 26373

    Dear Jackson

    We are pleased to inform you that your application for admission in Sky Blue University has been accepted. Although, there were very limited seats but keeping your excellent past academic record in view, the management has decided to give you this opportunity.

    Make sure to provide the admission department of the university with 2 of your passport sized photos, past academic certificates and the first installment of fee before commencement of the classes from March 20, 2012.

    Sky Blue University wishes to elucidate the fact that you shall be getting all the support you need during the study tenure. We are looking forward to the development of an efficient student to make us proud with his academic achievements.

    Yours Truly,

    John Gibson

  • 13

    Student Acceptance Letter Template Example

    (Your / Sender’s Name)
    (Your / Sender’s Designation)
    (Institution’s Name)
    (Institution’s Address)
    (City, State, Zip code)
    (Institution’s Contact Number)
    (Your or Institution’s Email Address)

    Date

    (Recipient’s / Student’s Name)
    (Recipient’s / Student’s Address)
    (City, State, Zip code)

    Dear Mr.  / Ms. / Mrs. (SURNAME OF THE RECIPIENT)

    We are pleased to inform you that your application for admission in (NAME OF THE EDUCATIONAL INSTITUTION EITHER SCHOOL, COLLEGE OR UNIVERSITY) has been accepted. Although, there were very limited seats but keeping your excellent past academic record in view, the management decided to give you an opportunity.

    Make sure to provide the admission department of the university with (MENTION THE REQUIREMTS OF ADMISSION) before the commencement of the classes from (DATE OF COMMENCING THE CLASSES).

    (NAME OF THE INSTITUTION) wishes to elucidate the fact that you shall be getting all the support you need during study tenure. We are looking forward to the development of an efficient student to make us proud with his academic achievements.

    Yours Truly,

    (Your / Sender’s Handwritten Signature)

    (Your / Sender’s Typed Name)

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