Tender Acceptance Letter

Tender acceptance letter is a common form of commerce and business through which one business enterprise offers responsibility or liability to another business enterprise for completing a certain task against an agreed amount. This letter is issued by a corporation if they are pleased and satisfied with the terms and conditions offered by the concerned contractor or sub-contractor.

It should simply contain confirmation about the deal with the contractor, along with the tender documents attached such as price estimation or quotation. The writer or sender of this letter has to ensure that the letter is well written, appropriate and free of every kind of errors whatsoever. Remember that such a letter goes a long way in building your reputation in front of other companies and organizations you are working with.

If you don’t know how to write a tender acceptance letter, here is a guide that will help you out!

Tips to write a Tender Acceptance Letter

  • Write down all the necessary details
  • Keep a formal and professional tone
  • Avoid spelling and/or grammar mistakes


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    Sample of Tender Acceptance Letter

    Peter Edwards
    Human Resource Manager
    Eagle Group of Companies Pvt. Ltd
    235 East Wetmore Street, Block - J, Lane 75,
    Manteca, CA, USA
    Zip code - 95227
    Contact Number - (913) 327 5326


    Anthony James
    Chief Executive
    Zebra Technologies Pvt. Ltd
    960 South Broadway, 15 Gun field Lane,
    Breese, IL, USA

    Dear Mr. James,

    This is to inform you that the tender of Zebra Technologies Pvt. Ltd, submitted on March 15, 2012, as a contractor of the newly launched technology products has been accepted. A catalogue of all the products which are included in this tender has been attached with this letter.

    We look forward to meeting you soon. The meeting is going to involve all decisions which are necessary regarding different departments of both the organizations. It is advised that you bring legal and other necessary documents along with you.

    If there are any queries which you would like to convey to us, please contact us on our e-mail address queries@eaglegroup.com

    We look forward to a successful and fruitful business experience with you.

    Yours Sincerely,

    Peter Edwards


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    Template of Tender Acceptance Letter

    (Sender’s Name)
    (Company’s Name)
    (Zip Code)
    (Phone Number)


    (Contractor’s Name)
    (Company’s Name)
    (Company’s Address)
    (City & Zip Code)

    Dear Mr. /Ms. /Mrs.

    We are pleased to inform you that the tender of _______________________________, submitted on ________________________ , as a contractor of ______________________________ has been accepted. For your convenience, the catalogue of the products is attached with this letter.

    We shall be looking forward to have a meeting on a date and time that suits you. The meeting will be between concerned departments of both the companies for further discussion regarding working terms and conditions. You are advised to bring ____________  mentioned in the Appendix attached with this letter. They can also be mailed to us on the address listed above.

    For any concerns and queries, feel free to contact us on ____________ or email at ______________.

    We look forward to a successful and fruitful business experience with you.

    Yours Sincerely,

    (Name & Signature with Stamp)

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