How to Write a Thank You Acceptance Letter

When someone accepts an offer you have made for the job or salary, it is always good to send a thank you letter for acceptance as a gesture of courtesy. This letter is actually sent so as to show your happiness or excitement that your offer has been accepted by the other person. At the same time, it also makes the receiver feel that he or she is invaluable for you. While writing the letter, you just have to make sure that you are brief and to the point but full of appreciation. The starting of the letter should immediately make the reader understand that what the letter is about.

Instructions

  • 1

    Beginning the Letter: Sender’s Information

    The letter begins with sender’s information at the top left in the following manner.

    (Sender’s Name)

    (Designation)

    (Company/ Organization)

    (Official Address)

    (City and Zip Code)

  • 2

    Date

    This is written with one line space after writing the sender’s information and the format DD/MM/YY is followed.

  • 3

    Recipient’s Information

    In the same way as the sender’s information, the recipient’s information is provided right below the date with one line space.

  • 4

    Salutation

    Here you address the recipient by his/her last name such as Dear Mr. /Ms. /Mrs. Jones. In some cases full name is written which is also acceptable.

  • 5

    Main Body

    The main body of the letter generally consists of two parts. In the first part or paragraph the sender acknowledges the receiver for accepting the offer made to him or her with willingness of a scheduled meeting. The second part of the letter should be appreciating the recipient for all his skills, experience and qualification and how the organization can be benefited from those attributes.

  • 6

    Conclusion

    The letter is concluded with a conventionally courteous statement followed by the usual Valediction like Yours Faithfully, Yours Truly or simply Regards with your signature, name, designation and name of the association.

  • 7

    Sample of Thank You Acceptance Letter



    Daniel Thompson

    Head Master

    Grafton High School

    5 Arthur Road

    New York, NY 10021

    28 March 2012

    Ms. Emma Foster

    1212 Harley Street

    New York, NY 10021

    Dear Ms. Foster,

    I am extremely glad that you have accepted the offer made to you for joining our school. I appreciate your acceptance of this offer despite the fact that you had others from several institutes. I expect to have a meeting with you as early as possible so we could discuss some formalities.

    Looking at your experience I have discovered that you will not be having any problem in dealing with students of my school. You record indicated that you have always been upto every task that was being assigned to you. I have also received a very good response about you from a couple of your previous employers and hope that you keep up the good work being a part of our institute.

    I shall be anticipating some excellent contribution in Grafton High School from your part.

    Yours Faithfully,

    Daniel Thompson

    Head Master

    Grafton High School

  • 8

    Template of Thank You Acceptance Letter



    (Sender’s Name)

    (Designation)

    (Company/ Organization)

    (Official Address)

    (City and Zip Code)

    Date: DD/MM/YY

    (Recipient’s Name)

    (Address)

    (City & Zip Code)

    Dear Mr. /Ms. /Mrs.

    I am extremely glad that you have accepted the offer made to you for ___________________________. I appreciate _______________________________________. I expect to have a meeting with you as early as possible so we could discuss some formalities.

    Looking at your experience I have discovered that you will not be having any problem in ________________________. You record indicates that you have always been upto every task that was being assigned to you. I have also received a very good response about you from _________________ and hope that you keep up the good work being a part of our institute.

    I shall be anticipating some excellent contribution in ____________________________ from your part.

    Yours ____________,

    (Sender’s Name)

    (Designation)

    (Company/ Organization)

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