When someone accepts an offer you have made for the job or salary, it is always good to send a thank you letter for acceptance as a gesture of courtesy. This letter is actually sent so as to show your happiness or excitement that your offer has been accepted by the other person. At the same time, it also makes the receiver feel that he or she is invaluable for you. While writing the letter, you just have to make sure that you are brief and to the point but full of appreciation. The starting of the letter should immediately make the reader understand that what the letter is about.
Beginning the Letter: Sender’s Information
The letter begins with sender’s information at the top left in the following manner.
(City and Zip Code)
This is written with one line space after writing the sender’s information and the format DD/MM/YY is followed.
In the same way as the sender’s information, the recipient’s information is provided right below the date with one line space.
Here you address the recipient by his/her last name such as Dear Mr. /Ms. /Mrs. Jones. In some cases full name is written which is also acceptable.
The main body of the letter generally consists of two parts. In the first part or paragraph the sender acknowledges the receiver for accepting the offer made to him or her with willingness of a scheduled meeting. The second part of the letter should be appreciating the recipient for all his skills, experience and qualification and how the organization can be benefited from those attributes.
The letter is concluded with a conventionally courteous statement followed by the usual Valediction like Yours Faithfully, Yours Truly or simply Regards with your signature, name, designation and name of the association.