Writing a thank you letter when your supervisor accepts your leave application is a great idea to show your gratitude to them. It not only leaves a great impression of your courteousness on the employer but also shows you acknowledge the compassion that they showed by granting you the leave. Wording the letter in such a way that it conveys your thankfulness, while the tone remains formal, and formatting used is that which is used in official correspondence and letters, is not easy. This article gives guidelines in a few easy steps that will help write your thank you letter for leave approval.
The first thing that needs to be kept in mind is that it is a formal letter that needs to have a formal tone to its wording. Any irrelevant details should be excluded.
The wordings should be such that they convey your thanks in a coherent manner. It is absolutely unnecessary to give a recap of the account for which the leave was required. Keep your letter short and specific to the issue.
Although optional, but it helps to write the subject matter before starting the body of your letter, because the management would appreciate knowing the purpose of the letter without getting to the body first, for the lack of time.
The body of your letter that conveys your thanks should stick to the purpose and not be more than two paragraphs. They should communicate the fact that you are thankful for the leave granted and will sincerely serve the company for the time you serve it.
When it is time to end the thank you letter after you’ve expressed your gratefulness for the leave approval, the ending should use words like, “Sincerely,” or “Faithfully,”.
The fact that the letter should be concise and brief cannot be emphasized enough because your supervisor would not have the time and patience to go through irrelevant details or a description of what you did on the days you were off.