How to Write an Unpaid Leave Letter

Taking an unpaid leave of absence from your job can be a tough decision but it may be required in some situations. Make sure to talk to your supervisors and weigh your options before you make the decision because a pay cut for off days can hurt your budget. If you do come to the conclusion that an unpaid leave is the only choice, you will need to write a letter to your supervisors and any other managers to inform them of your request. Below is a step by step tutorial on how to write an unpaid leave letter that will get you on the right track.

See Sample of Unpaid Leave Letter
See Free Template of Unpaid Leave Letter

Instructions

1

Your Details

Mention your details in the first part of the letter. Include your name, address and phone number

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2

Date

Date the letter is submitted.
3

Receiver details

You should now put down the information for the receiver. Include their complete name, position at company, company name and company address.
4

Subject line

Give a short description of the subject of the letter. In this case it will be unpaid leave. This lets the reader know what the following letter is about.
5

Salutation

This is your basic starting point and use the last name of the manger or supervisor.
6

Initial paragraph

You should get straight to the point and mention that you need a unpaid leave. Do not forget to include the amount of day needed off and the dates.
7

Reason for Unpaid leave

Explain to the reader why you need a unpaid leave. Make sure to mention all the details so that their is no ambiguity. The reader should be made to feel that you had no other choice.
8

Replacement

Make sure to state the name of the person who can cover for you while you are gone.
9

Closing

Thank your supervisor and close off with your name and signature.

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