Interview Email From Employer

When it comes to employing someone, it is important that communication between the organisation and the potential employee should be crystal clear. Any ambiguities in communication can result in confusion leading to delays in the recruitment process.

The email for calling candidates for job interviews is an important part of the process and all the necessary details must be provided to the candidates beforehand. You will want to make sure that all the proper information is conveyed clearly so that the candidate will know when and where to go for the interview.

Start the email by congratulating the short listed candidate on being able to make it this far in the process and appreciate their abilities.

In the next paragraph, let them know about the details of the time, date and venue of the interview. Make a mention of any documents that may be needed when the candidate arrives for the interview.

Conclude the email by wishing the candidate the best of luck for the interview.


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    Sample of Interview Email from Employer:

    Subject: Interview Call

    Dear Sam,

    We are delighted to tell you that you have been shortlisted for the position of procurement manager in Johnny Wholesale Store. There was a long queue of candidates and you are one of the few who have made it to the final list.

    The interview will take place at 9:00 am at our head office, the same venue where the initial test was taken on May 23rd, 2013. Please bring your original education documents and four passport sized pictures along with you.

    We look forward to seeing you for the final interview. All the best to you.


    Adam Smith
    HR Executive
    Johnny Wholesale Store

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    Template of Interview Email from Employer:

    To: [Email address of the addressee]
    Subject: [Subject of email]

    Dear [Name of addressee],

    We are pleased to inform you that after initial tests, you have been shortlisted for the position of [name of position] in [name of the organisation].  There were many candidates and you are one of the few we are now considering for the position.

    Please show up for the interview at [time of interview] on [date of interview]. The venue will be [venue of interview]. Please bring all your [required documents list] along.

    We will be looking forward to meeting you and wish you the best of luck for the interview.


    [Name of Sender]
    [Company Name]

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