Lease Cancellation Letter

A lease cancellation letter is a memo that you dispatch to your landlord when you have decided to move out of your current accommodation. It is necessary to inform the other party well in advance as in case of unawareness your lease will lock you in for another term.

Remember, mostly the property-owners do not demand a letter of lease termination but still it is better to play safe and inform them with a margin of 30 days. A well-written lease cancellation letter can help you to come out of any unforeseen trouble.

The language of this letter completely depends on the reason of leaving that property. If you are not satisfied with the condition of that apartment/ house then you will have an upper hand but if the departure is due to your personal reason then you should be more formal and polite.

The first paragraph should start with proper greetings and then inform other party about your decision. Give complete details of property in possession and the exact date when you moved in.

In next paragraph, add some courteous sentences and then give the reason of you vacating. Give your addressee the impression that you will take notice of his/her concerns.

In the end, provide your contact details to setup a date for a move-out inspection and then close your letter with proper greeting.

Instructions

  • 1

    Sample of Lease Cancellation Letter:


    From,
    Andrew Philips,
    123 Pine Lane,
    Green Park,
    Nottingham – 477852,

    October 5, 2011.

    To,
    Mr. William Wordsworth,
    673 Andy Street,
    Green Park,
    Nottingham – 639856,

    Dear Mr. Wordsworth,

    I hope this letter finds you in the best of health. I am dispatching this letter to inform you that I have decided to leave your apartment which I acquired on June 1, 2011. I will be ending my lease and moving out of your property by the end of October 2011.

    I really appreciate all the attempts you made as property manager to satisfy me but now it has become difficult for me to continue my stay. I request you to inform me about your concerns so that we can find a way out through discussion.

    I also request you to come over here for move-out inspection in last week of this month. Please contact me at 333-333-333 to decide a suitable day for this.

    Thanks for your time,

    Andrew Philips.

  • 2

    Template of Lease Cancellation Letter:


    From,
    [Your Name]
    [Your Address]
    [City and Postal code]

    [Date]

    To,
    [Receiver’s Name]
    [Receiver’s Address]
    [City and Postal Code]

    [Dear Mr. / Mrs. (last name of the recipient)],

    I hope that you are enjoying good health and I pray better conditions in the future. I am writing this letter to inform you about my decision of leaving from your [details of the property in possession and relevant dates].

    Allow me to pass my commendation to you for all those things you did to make my stay comfortable. Unfortunately, due to [mention your reason to leave] I cannot continue my stay.

    You can contact me at [contact information] in case of any reservations and concerns. I also request you to spare some time for move-out inspection.

    Thanks for your time,

    [Your Name].

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