Clearly mention the dates when you will be gone and when you will return.
Make sure you leave someone in charge of your work.
Provide contact information for the duration you will be gone.
Give advance notice of your plans so that your work doesn't suffer.
Sample of a Holiday Leave Letter #1
123 Circuits Ave, London
Date: June 16, 2010
Re: Annual Leave
Dear Mr. Sanders,
I am writing this letter to request a one-week leave for vacation. According to the human resources department, I have 8 remaining leaves in my annual balance, and I would like to utilize them.
If my leave is approved, I will be traveling with my family to meet my parents, who live out of the state. However, I will be available by phone to provide any assistance if necessary.
As for my work, I recommend that it be divided between John Seymour and Jane Lewis, because they are familiar with the projects I am working on.
I hope you will approve my leave request for the given dates so that I can make travel plans accordingly.
Holiday Leave Letter Sample #2
Director of Art
123 Design Ave, New York
Date: July 15, 2012
Dear Mr. Junior,
After an eventful 2011, I would like to request holiday leaves from September 23 to October 12. I will be making a trip down to Hawaii to spend some time with my fiance.
I currently have 20 days left over in my annual leave balance and would like to use all of them for this break.
I will complete all projects before I leave so that no work is left pending. I thank you in advance for approving my leave on the given dates so that I can make travel plans accordingly.
Template of a Holiday Leave Letter
(Position in Company)
Re: (Subject of letter)
Dear (Manager's last name),
I am writing this letter to formally request a (Number of days) leave to go on a holiday trip with my (family/friends/fiance). My remaining annual leave balance is (Number of leaves in balance) and I intend to utilize (Number of days you want to use).
If my request is approved, I intend to be away from office between (Date of start) and (Date of end). My work is (Give work status) and I recommend that (Colleague name) be put in charge during my absence.
If required, I will be available via e-mail to assist you and my teammates.
Looking forward to a positive response,