Leave Encashment Letter

A leave encashment letter is a formal letter usually addressed to the Human Resource department in the last month of the year. Every employee in an organization starts out with a leave balance at the beginning of each year, and if by the end of the year, you happen to have unused leaves in this balance, you can get them en-cashed (i.e. receive payment for each unused leave, as per your daily wage) according to your company’s policy.

Tips for Writing a Leave Encashment Letter

  • Keep the letter short and address it to your HR manager.
  • Mention the number of remaining leaves you have.
  • Ask the HR department to confirm your request.
  • Find out whether you need to follow a certain procedure.

Instructions

  • 1

    Sample of a Leave Encashment Letter #1

    Victoria Beckham
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990
    714-333-9408

    20th December, 2011

     

  • 2

    Larry King
    HR Manager
    ABC Telecom Company
    31531 Peppertree-Bend
    San Juan Capistrano, CA 92675
    949- 260-9990

    Subject: Leave Encashment Letter

     

  • 3

    Respected Sir,

    I am writing this letter to avail the leave encashment option offered by the human resources department. The year is fast approaching its end, and since I won't be taking any time off, I feel it is best that I ask for leave encashment.

     

  • 4

    As per my own record, I have 17 leaves in my annual balance, kindly correct me if I am mistaken.

     

  • 5

    Looking forward to your confirmation,

    Regards,

    Victoria Beckham
    Project Supervisor

  • 6

    Leave Encashment Letter Sample #2


    Sylvester Mark
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990
    714-333-9408

  • 7

    31st December, 2015

    HR Manager
    XYZ technology
    31531 Peppertree-Bend
    San Juan Capistrano, CA 92675
    949- 260-9990

  • 8

    Subject: Leave Encashment Letter

    Dear Sir,

    In response to the e-mail sent out by the HR department earlier, I would like to register my willingness to avail the leave encashment option. I have 15 leaves in my annual leave balance, and would like to cash all of them.

  • 9

    Please let me know the procedure I need to follow.

    Thanks and regards,

    Sylvester Mark
    Assistant Manager

  • 10

    Template of a Leave Encashment Letter


    (Your Name)
    (Your Address)
    (Your City, State, Zip Cod)

    (Your Phone Number)

  • 11

    (Date)

    (Name of your head)
    (Designation of your head)
    (Name of your Organization)
    (Address of your Organization)
    (City, State, Zip Code)

  • 12

    Subject: (this is should be bold and underlined).

    Dear (Mr. /Mrs. /Ms. Last name),

    I am writing this letter to formally request leave encashment for the leaves remaining in my annual balance. As per my own record, I have (Number of leaves remaining), and I would like to cash all of them.

  • 13

    Kindly confirm my request and let me know if I need to follow a certain procedure,

    Regards,

    (Your signature)
    (Your name)

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