Leave Encashment Letter

A leave encashment letter is a formal letter usually addressed to the Human Resource department in the last month of the year. Every employee in an organization starts out with a leave balance at the beginning of each year, and if by the end of the year, you happen to have unused leaves in this balance, you can get them en-cashed (i.e. receive payment for each unused leave, as per your daily wage) according to your company’s policy.

Tips for Writing a Leave Encashment Letter

  • Keep the letter short and address it to your HR manager.
  • Mention the number of remaining leaves you have.
  • Ask the HR department to confirm your request.
  • Find out whether you need to follow a certain procedure.

Instructions

  • 1

    Sample of a Leave Encashment Letter #1


    Victoria Beckham
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990
    714-333-9408

    20th December, 2011

    Larry King
    HR Manager
    ABC Telecom Company
    31531 Peppertree-Bend
    San Juan Capistrano, CA 92675
    949- 260-9990

    Subject: Leave Encashment Letter

    Respected Sir,

    I am writing this letter to avail the leave encashment option offered by the human resources department. The year is fast approaching its end, and since I won't be taking any time off, I feel it is best that I ask for leave encashment.

    As per my own record, I have 17 leaves in my annual balance, kindly correct me if I am mistaken.

    Looking forward to your confirmation,

    Regards,

    Victoria Beckham
    Project Supervisor

  • 2

    Leave Encashment Letter Sample #2


    Sylvester Mark
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990
    714-333-9408

    31st December, 2012

    HR Manager
    XYZ technology
    31531 Peppertree-Bend
    San Juan Capistrano, CA 92675
    949- 260-9990

    Subject: Leave Encashment Letter

    Dear Sir,

    In response to the e-mail sent out by the HR department earlier, I would like to register my willingness to avail the leave encashment option. I have 15 leaves in my annual leave balance, and would like to cash all of them.

    Please let me know the procedure I need to follow.

    Thanks and regards,

    Sylvester Mark
    Assistant Manager

  • 3

    Template of a Leave Encashment Letter


    (Your Name)
    (Your Address)
    (Your City, State, Zip Code)
    (Your Phone Number)

    (Date)

    (Name of your head)
    (Designation of your head)
    (Name of your Organization)
    (Address of your Organization)
    (City, State, Zip Code)

    Subject: (this is should be bold and underlined).

    Dear (Mr. /Mrs. /Ms. Last name),

    I am writing this letter to formally request leave encashment for the leaves remaining in my annual balance. As per my own record, I have (Number of leaves remaining), and I would like to cash all of them.

    Kindly confirm my request and let me know if I need to follow a certain procedure,

    Regards,

    (Your signature)
    (Your name)

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