As human beings, we experience several instances where circumstances are beyond our control – these might be anything from sudden illness to a family emergency. Try as we all might to be professional, and do our best to always submit an application well before taking a leave from work, certain situations can arise which make it necessary for an employee to take a day off, without having had the chance to inform the supervisor or management beforehand.
When you return to work after a sudden leave, it is necessary to bring the issue up with your supervisor or management. While you can do this verbally too, it is a good idea to remain courteous and professional, and deal with the issue by writing a formal leave letter after taking a leave (in some organizations, this is compulsory).
Since this letter comes under the category of professional correspondence, you will need to refrain from writing a hasty, casual letter. Word it well, and maintain a formal tone throughout. When it comes to explaining why you had to take a sudden leave and were unable to inform the office beforehand, keep it brief and relate the reason in one or two sentences, at most. There are several formats for writing a leave letter after taking a leave which you can choose from.
Gabriel K. Vargas,
31 Lower Smith Street,
London, SW1P 3BN,
020 7898 1300.
Dated: 20th February 2012.
Subject: Leave letter for absence on the 18th February.
This is to inform you that I, Joana Frank, was not feeling well and suffering from a bad bout of flu, which rendered me unable to come in to work on the 18th of February 2012. Please excuse the lack of prior notice and kindly mark my leave on the date mentioned.
Marcella A. Mislivecek,
10 Henrietta St,
London, WC2E 8PS,
Dated: 3rd March 2012
Subject: Request to grant leave for the day off taken on 28th February.
I would like to humbly request that you mark my leave for the 28th of February 2012, on which I was absent owing to some unforeseen circumstances that rendered me unable to inform the office beforehand.
Thanking you in advance.