Sample of a Pregnancy Leave Letter

Instructions

• 1

  To Mr. John Smith
  
  September 24, 2011
  
  I would like to inform the management and my supervisors that I am currently pregnant. With only a month left before my delivery I will require a leave of absence for at least 8 weeks. I would like the leave to start from October 1, 2011.
  
  I enjoy my work at the company and take responsibility for my projects. However, since I will not be available during my leave to complete the projects I am working on I have devised the following plan for completion of work, communication with me and my return. This plan is a proposal and I invite your comments on the matter.
  
  I will complete the following projects before leaving:
  
  ABC site expansion plan
  XYZ sales proposal
  Month end meeting
  
  In my absence, the following projects need to be covered.
  
  Monthly sales reports
  XYZ marketing plan creation
  
  If required,  I can train a temporary worker to cover my duties. However, I believe that Richard Green is a great candidate that is currently working on my team and he can compensate for my duties.
  
  I can be contacted via phone during working hours, email and Blackberry. I will have these on during working hours on weekdays to facilitate the staff member who will be covering my projects.
  
  Regards,
  
  (Signature)
  Sara Sylvester
  PR Manager

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• 2

  To:
  Mr. Clive Roberts
  Head of Operations, ABC Inc.
  
  September 24, 2011
  
  Mr. Roberts,
  
  As we discussed earlier in the year, I am currently pregnant with my first child and will need to take a pregnancy leave by the end of this month. I will be out of the office from June 25 to September 10, 2012 for my delivery, recovery and initial child care.
  
  To make my transition easier I have created a list of all projects I will complete before leaving. I have also setup a list of required tasks for the person that will be taking over my work when I am on maternity leave.
  
  Before taking leave, I will finalize the ABC site expansion plan, XYZ sales proposal and Month end meeting agenda. Once these are completed Monthly sales reports and the XYZ marketing plan creation needs to created by the person taking over my duties.
  
  Richard Green, who is a member of my team, should be the perfect candidate to take over my tasks once I leave for my maternity leave. He can contact  me quickly over the phone, email and messenger. I will access to these at home and will be checking them regularly.
  
  Regards,
  
  (Signature)
  Sara Sylvester
  PR Manager

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