Sample of a Professional Leave Letter

When a employee works for a corporation of any size, it is best policy to deal with all communications in a professional manner. This means that all letters, memos and emails should follow the rules and regulations of the company and general business convention. When writing letters, especially professional leave letters, an employee should be careful to include all necessary information along with full names, dates and reason for leave. You might also need to include proofs of medical problems or other documentation. All this is necessary to improve your chances of getting approval for leaves from management. For a sample of a good professional leave letter check out the examples below.

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Instructions

1

To:
Kevin Mathews
VP of Marketing
ABC Ltd
Corporation Ave, London

From:
Martin James
Marketing Executive

Date: November 23, 2010

RE: Sick Leave

Dear Mr. Mathews,

I would like to request a 3 day leave to visit my doctor and recover from a terrible flu. I will be out of the office from November 23 to November 25. I will return on November 26 for a full day of work.

I do not have any immediate deadlines that need to be met so will not need any one to cover for me at work. However, I will be available by phone in case of any emergency.

I can provide all medical documents on my return to the office.

Thank you for your time.

(Signature)
Martin James

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2

To:
Kevin Wong
Chief Executive Officer

From:
Martha Stew
VP of Operations

Date: December 22, 2011

Dear Mr. Wong,

I would like to request a leave from December 24, 2011 to January 3, 2012 as part of my annual leave. I currently have 10 days left over in my balance for the year and would like to utilize them for the upcoming Christmas season.

I will be travelling to Florida to visit my parents and enjoy some warmer weather. I can be reached by phone in case of any questions from the office. Since my leave is during the Christmas season, I do not have any immediate deadlines to meet on any of my projects.

I would appreciate your positive response.

Regards,

(Signature)
Martha Stew

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