Urgent Leave Letter

An urgent leave letter is written in extreme circumstances, and is very different from usual leave letters. Most organizations require their employees to submit leave letters well in advance – this request is then processed over a few days, after which the leave request is either approved or rejected. Another feature of regular leave letters is that they outline the exact dates for the leave – the letter clarifies the number of days the leave is required for, the specific dates on which it is required, and by when the employee will be coming back to work.

However, an urgent leave letter does not contain all this information. An urgent leave is taken in case of an emergency – this request is often submitted on the very day the leave is required, or just one day in advance. Owing to the haphazard nature of an emergency, exact dates may not be mentioned either. Let’s now look at how an urgent leave letter is written, and you can also refer to the samples and template we have provided.

Tips for Writing an Urgent Leave Letter

  • You don’t need to give an exact date of return if you are uncertain.
  • Clearly state the nature of your urgency if it’s not private.
  • Leave your contact information with your supervisor or the HR.


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    Sample of an Urgent Leave Letter #1

    Julia Roberts
    484 Fraser St SE
    Atlanta, GA 30312-2856
    (404) 577-4659

    22nd January, 2012

    Peter James
    ABS Corporations California

    Respect Sir,

    I have just received a call from a family member, notifying me that my son is not feeling well. He has to be picked up from school and taken to the hospital, owing to which I wish to request an urgent leave. I will make sure I provide all of the important information to the Human Resource department, and leave my contact number with them in case I need to be reached for some reason.

    I aim to return to work by the 23rd of January 2012, i.e. tomorrow, although I cannot commit to this date, owing to the uncertainty surrounding the severity of my son’s illness. When I return, I will make sure I complete all my pending work. Please do take my humble request into consideration.

    Thanks and regards,

    Julia Roberts

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    Urgent Leave Letter Sample #2

    Natalie Portman
    507 E Nolana Loop
    Pharr, TX 78577-7834
    (956) 782-4517

    23rd of January 2012

    Sarah Johns
    XYZ Agency

    Dear Sarah,

    Owing to an unexpected development, I am forced to request an urgent leave for today, i.e. the 23rd of January, 2012. I apologize for informing you on such short notice, but the nature of the emergency was fairly sudden, giving me no prior warning. I intend to come back to work by tomorrow, the 24th of January 2012.

    Kindly consider my request, I will be very grateful.

    Yours Sincerely,

    Natalie Portman

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    Template of an Urgent Leave Letter

    (Your Name)
    (Your Address)
    (Your City, State, Zip Code)
    (Your Phone Number)
    (Your Email)


    (Name of your employer)
    (Employer’s designation)
    (Organization’s Name)
    (Organization’s Address)
    (City, State, Zip Code)

    Dear Mr. /Ms. Mrs. (Last Name),

    I am writing this letter to request an urgent leave on account of (Your reason). Unfortunately, there was no prior warning and I must take off to deal with this issue. I expect to be back to work tomorrow, i.e. (Date of return).

    If possible please approve my leave request.

    Thanks Regards,

    (Your Signature)
    (Your Typed Name)

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