An urgent leave letter is written in extreme circumstances, and is very different from usual leave letters. Most organizations require their employees to submit leave letters well in advance – this request is then processed over a few days, after which the leave request is either approved or rejected. Another feature of regular leave letters is that they outline the exact dates for the leave – the letter clarifies the number of days the leave is required for, the specific dates on which it is required, and by when the employee will be coming back to work.
However, an urgent leave letter does not contain all this information. An urgent leave is taken in case of an emergency – this request is often submitted on the very day the leave is required, or just one day in advance. Owing to the haphazard nature of an emergency, exact dates may not be mentioned either. Let’s now look at how an urgent leave letter is written, and you can also refer to the samples and template we have provided.
Tips for Writing an Urgent Leave Letter
- You don’t need to give an exact date of return if you are uncertain.
- Clearly state the nature of your urgency if it’s not private.
- Leave your contact information with your supervisor or the HR.