When one of your employees suffers a loss or falls ill, it is your duty to share his pain and sympathize with him/her. The best way to sympathize with an affected employee is to write a quick sympathy email, helping him recover from the pain.
Start the email with the subject; you can write anything relevant in it. Subject is intended to let the reader know what the email he/she is reading is all about.
Use opening salutations. You can address the reader by Dear (name). Since you know the name of the employee you are writing to, you should always write his/her name.
In the first paragraph, acknowledge the pain the employee is going through. Start by saying that you are deeply hurt to hear the news of their illness or loss and that you are praying for him/her. Do not write long sentences in the opening paragraph as it kills the purpose of the email.
In the second paragraph, try to boost the morale of the person and express hope that they will recover from the shock soon. Being a superior, you have to tell them that they do not to worry about anything as you and all the other employees are coping up just fine in these difficult times.
Conclude the email by using closing salutations. You can use “With sympathy.”