Sympathy Email to Employee

When one of your employees suffers a loss or falls ill, it is your duty to share his pain and sympathize with him/her. The best way to sympathize with an affected employee is to write a quick sympathy email, helping him recover from the pain.

Start the email with the subject; you can write anything relevant in it. Subject is intended to let the reader know what the email he/she is reading is all about.

Use opening salutations. You can address the reader by Dear (name). Since you know the name of the employee you are writing to, you should always write his/her name.

In the first paragraph, acknowledge the pain the employee is going through. Start by saying that you are deeply hurt to hear the news of their illness or loss and that you are praying for him/her. Do not write long sentences in the opening paragraph as it kills the purpose of the email.

In the second paragraph, try to boost the morale of the person and express hope that they will recover from the shock soon. Being a superior, you have to tell them that they do not to worry about anything as you and all the other employees are coping up just fine in these difficult times.

Conclude the email by using closing salutations. You can use “With sympathy.”


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    Sample Sympathy Email to Employee

    Dear Tim,

    I am deeply saddened to hear about the death of your father and have been trying to call you since I learned of the tragic incident. I and all my employees are with you in this difficult time and we all pray for your deceased father, you and your family.

    I know it is impossible to feel the pain you are suffering right now. The least we can do at this time is to pray for you and say a few words which can boost your morale. All the workers and managers have been upset at your loss.

    If you need any help, feel free to ask me. I hope I can be of some help to you.

    With sympathy,

    John Eastwood,
    Falcon Glasswork,
    New York, NY 20012

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    Template of Sympathy Email to Employee

    Dear (name),

    I am sorry to hear about the untimely death of your uncle. I, on behalf of my company and all the employees, express my condolences and pray for you.

    The news of your uncle’s demise came as a shock to every one of us and we are sorry at not contacting  you sooner.

    Do not hesitate to ask for any help and we will be privileged in helping you ease some pain.

    With deepest sympathy,

    (Sender name)
    (Sender designation)
    (Company name)

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