Template of Personal Reason Leave Letter

When you are managing a work force in an organization, you have to handle several issues related to your subordinates, and keeping track of levels of punctuality and the absence of employees is probably the most irksome task. While making it compulsory for employees to submit leave letters if they wish to take a day off would solve part of the problem, this frequently leads to more work for the manager. Reading through a pile of hastily written, often illegible leave letters can be a frustrating task, and may see you wasting precious time simply because you can’t figure out what an employee is trying to say.

For your convenience and the facility of your subordinates, it is a good idea for you to put in some effort and design a personal reason leave letter template. This can be circulated among the staff, and every time an employee needs to submit a leave letter, s/he can simply fill in the blanks in the template, instead of having to write a new letter from scratch. Having a template which makes sure every leave letter adheres to the same format will also standardize the letters, and make it easier and quicker for you to go through them. Easy to create and easy to use, a personal reason leave letter template will serve the entire organization well in the longer run.

Learn How to Write Personal Reason Leave Letter
See Sample of Personal Reason Leave Letter

Instructions

1

Employee Name:
Address:
City, State, Zip Code:
Phone Number:

Date:

Supervisor’s Name:
Designation:
Organization:
Address:
City, State, Zip Code:

Subject: _____________________________________________________

Sir/Madam,

Kindly grant me leave for __________ days/month(s), starting from ____________ to ____________ due to ______________________________________________________________. I will rejoin the office on ________________. You can contact me through email at ___________________ or on my cell phone ________________ if there is any need.

I am looking forward to your kind consideration in this matter, and shall be immensely grateful for this favour.

Regards,

Name/Signature

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2

Employee Name:
Address:
City, State, Zip Code:
Phone Number:

Date:

Supervisor’s Name:
Designation:
Organization:
Address:
City, State, Zip Code:

Subject: _____________________________________________________

TO WHOM IT MAY CONCERN

I would like to request your approval for my leave for __________ day(s)/month(s). For your information, I will not be available in the office from ____________ to _______________ because of ____________________________________________________________________________________. I can be contacted via email at ____________ or over the phone at _______________ for any query or assistance during my absence. Kindly look into my request.

Yours Faithfully,

Name/ Signature

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Tips & Warnings
- Make sure the template does not contain any grammatical errors or spelling mistakes – if anyone from your staff points one out, it could put you in an embarrassing situation.