Template of a Personal Work Leave Letter

As a manager or a supervisor in an organization, you are put in charge of a group of subordinates – these employees form a major part of your responsibilities, and it is your duty to look after all the little issues and concerns related to them. This includes reading through, and approving or rejecting, any personal work leave letters your subordinates might submit.

Receiving a steady flow of leave applications, and having to read through every single one of them, can be quite a tedious and frustrating task. Letters can be written in all sorts of formats and styles, leaving you feeling quite frazzled and drained after having to read just a couple of them. An effective solution to this problem is to create and circulate a professionally designed template for a personal work leave letter – this will make the leave letters more standardized, and prove to be handy both for you and the people you are supervising.

Learn How to Write Personal Work Leave Letter
See Sample of Personal Work Leave Letter

Instructions

1

Name: ____________________________________________________________________________
Designation: _______________________________________________________________________
Department: _______________________________________________________________________
Address: ___________________________________________________________________________
___________________________________________________________________________________

Date: ______________________

Manager/Supervisor’s Name: ___________________________________________________________
Designation: _________________________________________________________________________
Department: _________________________________________________________________________
Company: ___________________________________________________________________________

Subject: _________________________________________________________

Dear Sir/Madam,

Kindly grant me leaves for _____ days starting from _________________ to _____________. I will be back to work on _______________ and complete any pending work at my end. I require the leave because I have to _____________________________________________________________________________
_____________________________________________________________________________________.

I shall be greatly obliged to you for your kind cooperation in this matter. Please feel free to contact me on _________________ if required.

Regards,

(Employee’s Name or Signature)
2

Name: ____________________________________________________________________________
Designation: _______________________________________________________________________
Address: ___________________________________________________________________________
___________________________________________________________________________________

Date: ______________________

Manager/Supervisor’s Name: ___________________________________________________________
Designation: _________________________________________________________________________
Department: _________________________________________________________________________
Company: ___________________________________________________________________________

Subject: _________________________________________________________

Sir/Madam,

With all due respect, I would like to inform you that I will not be able to come to work for ______ days i.e. from _______________ to _________________. I will be returning no later than ___________ and will complete any tasks pending at my end. I need the requested leaves because ____________________________________________________________________________________
____________________________________________________________________________________.

Kindly grant me leave for the aforementioned time period. I will be grateful to you for your consideration. If required, please feel free to contact me at ________________.

Yours Faithfully,

Name & Signature:

Tips & Warnings
- It is also helpful to include a section in the template where workers can name someone who can cover for them during their absence, if such a person is readily available, and willing to take on the responsibility.