Template of a Pregnancy Leave Letter

It can be difficult to work during the later part of a pregnancy. Physical changes and the stress of work can be too much to handle and it is probably a good choice to take some time off for the birth of your child. This can also offer you a breather and a couple of weeks to recover from the delivery. If you are thinking about taking a pregnancy leave from your job, it is a good idea to inform your boss about your decision as early as possible. This allows the management ample time to prepare for your leave and cover your work until you return. The best way to inform your company about your decision is through a Pregnancy leave letter. Below are two maternity leave letter templates that should help you create a communication document that suits your needs.

Learn How to Write Pregnancy Leave Letter
See Sample of Pregnancy Leave Letter

Instructions

1

To (Your Superior’s name)

(Date)

I would like to inform the management and my supervisors that I am currently pregnant. With only a month left before my delivery I will require a leave of absence for at least (number of weeks) weeks. I would like the leave to start from (Start date of Leave).

I enjoy my work at (Company Name) and take responsibility for my projects. However, since I will not be available during my leave to complete the projects I am working on I have devised the following plan for completion of work, communication with me and my return. This plan is a proposal and I invite your comments on the matter.

I will complete the following projects before leaving:

(Project name/Duty)
(Project name/Duty)
(Project name/Duty)

In my absence, the following projects need to be covered.

(Project name/Duty)
(Project name/Duty)

If required, I can train a temporary worker to cover my duties. However, I believe that (Recommended staff members name) is a great candidate that is currently working on my team and he can compensate for my duties.

I can be contacted via phone during working hours, email and (Third contact option). I will have these on during working hours on weekdays to facilitate the staff member who will be covering my projects.

Regards,

(Signature)
(Your Name)
(Your Position or title)
2

To:
(Superiors Name)
(Superiors Position, Company Name)

(Date)

Mr. (Superiors Last Name),

As we discussed earlier in the year, I am currently pregnant with my first child and will need to take a pregnancy leave by the end of this month. I will be out of the office from (Date of Leave start) to (Date of return) for my delivery, recovery and initial child care.

To make my transition easier I have created a list of all projects I will complete before leaving. I have also setup a list of required tasks for the person that will be taking over my work when I am on maternity leave.

Before taking leave, I will finalize the (Project name/Duties), (Project name/Duties) and (Project name/Duties). Once these are completed (Project name/Duties) and the (Project name/Duties) needs to created by the person taking over my duties.

(Name of recommended person to cover your work), who is a member of my team, should be the perfect candidate to take over my tasks once I leave for my maternity leave. He can contact me quickly over the phone, email and messenger. I will have access to these at home and will be checking them regularly.

Regards,

(Signature)
(Your Name)
(Your Job Title)